Intake & Despatch Coordinator

b3 jobs; Essex; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Peoples Pension

24 days holiday plus Bank Holidays

Simply Health plan

Job summary

The Intake & Despatch Coordinator role, based in Essex, is a hands-on position within a busy food manufacturing operation. Reporting to the Head of Operations, you will manage stock intake, coordinate despatch, and act as the main contact for logistics providers.

You will use ERP and MS Office to maintain accurate records, communicate shortages, resolve pricing queries, and support supply chain activities. The role is based in Colchester with a Monday–Friday office pattern and a package

Qualifications

• Experience in administration or coordination within busy operations.
• Strong organisational and prioritisation with multi-tasking.
• Experience in supply chain, logistics, manufacturing, or office coordination.
• Proficient with ERP and maintaining accurate records.
• Proficient in Microsoft Office.

Responsibilities

• Coordinate intake of stock and bookings against capacity.
• Coordinate daily despatch activities and deliveries to ensure on-time dispatch.
• Liaise with third-party logistics providers and internal stakeholders.
• Maintain stock movements in the ERP system.
• Report stock shortages and issues to Supply Chain and Operations teams.
• Investigate invoice discrepancies and pricing queries.

Skills

Administration

Organisational skills

Communication

Microsoft Office

Stock control

Tools

ERP systems

Job description

Intake & Despatch Coordinator

£27,500 - £30,000
Braintree, Essex
Food Manufacturing
Job ref: 9132

The company

This well-established and highly respected food manufacturing business has built a strong reputation for quality, service, and operational excellence. Supplying customers across the UK, the company continues to invest in its people and processes, creating an environment where employees can make a real impact within a fast-paced supply chain operation.

About the Intake & Despatch Coordinator job

Reporting to the Head of Operations, you will play a key role within the Supply Chain team, coordinating the movement of stock into and out of the business while acting as a central point of contact for logistics providers and internal stakeholders.

Key tasks

• Manage the intake of stock, booking deliveries into company systems against capacity and demand requirements.
• Coordinate daily despatch activities and customer deliveries, ensuring stock is available and dispatched on time.
• Act as the main point of contact with third-party logistics providers, coordinating inbound and outbound stock transfers.
• Process inbound goods documentation and maintain accurate stock movements within the ERP system.
• Communicate stock shortages and operational issues to Supply Chain, Procurement, and Operations teams.
• Investigate invoice discrepancies and support resolution of pricing queries.

About You

To be successful in this role, you will have previous administration or coordination experience within a busy operational environment. In addition:

• Strong administration and organisational skills with the ability to manage multiple priorities.
• Previous experience in a supply chain, logistics, manufacturing, or office-based coordination role.
• You will ideally have experience using ERP systems and maintaining accurate operational records.
• Confident user of Microsoft Office applications.
• Excellent communication skills with the ability to work effectively with internal teams and external logistics partners.
• Highly organised with excellent attention to detail and a proactive approach to problem solving.

More details

The Intake & Despatch Coordinator job is based in Essex and is paying up to £30,000 per annum.

The package includes Peoples Pension, 24 days holiday plus Bank Holidays and a Simply Health plan.

The working hours are Monday to Friday, office hours.

This is an excellent opportunity for someone looking to develop their career within supply chain, logistics, or manufacturing administration while playing a key role in the smooth operation of the business.

The site is located in Colchester, Essex and is commutable from Chelmsford, Braintree, Ipswich, Haverhill, Bishops Stortford(Essex and Suffolk).

Alternate job titles: Supply Chain Administrator | Logistics Coordinator | Stock Control Coordinator | Supply Chain Coordinator | Food Manufacturing Administration Jobs