Inpatient Ward Administrator

Hampshire and Isle of Wight Healthcare NHS Foundation Trust; Southampton; On-site; GBP 21,000 - 24,000; Full time

Job summary

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is seeking a motivated Administrator to join our inpatient wards, supporting safe, efficient and compassionate patient care in a busy clinical setting.

You will manage day-to-day admin tasks, assist with admissions and discharges, keep accurate records, and coordinate communication across clinical staff to ensure smooth ward operations. A proactive approach and good IT skills are essential.

Qualifications

• Strong organisational skills and attention to detail.
• Proficient with IT systems and data entry.
• Ability to prioritise in a busy ward environment.

Responsibilities

• Manage day-to-day administrative tasks on inpatient wards.
• Support admissions, transfers and discharges; maintain patient records.
• Coordinate communication across clinical staff and with families.
• Prepare agendas and take minutes for MDT and ward meetings.
• Handle enquiries from patients, families and professionals; ensure followups.
• Maintain ward records and support recruitment paperwork.

Skills

Administrative skills

IT literacy

Communication

Teamwork

Education

GCSEs or equivalent

Tools

Electronic Health Records (EHR)

Microsoft Office

Job description

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is seeking a motivated Administrator to join our inpatient wards, supporting safe, efficient and compassionate patient care in a busy clinical setting.

You will manage day-to-day admin tasks, assist with admissions and discharges, keep accurate records, and coordinate communication across clinical staff to ensure smooth ward operations. A proactive approach and good IT skills are essential.