Information Governance Administration Co-ordinator (external link)

NHS National Services Scotland; Scotland; Remote; GBP 32,000 - 34,000; Full time

Benefits offered by this job

Distant Island Allowance

Job summary

NHS Shetland is seeking an Information Governance Administration Co-ordinator to join the IG team. You will provide essential administrative coordination, manage daily operations and prioritise the demands of a small but busy IG Department.

The ideal candidate will be highly proficient with digital technology, have excellent organisational skills, and handle confidential information with discretion while supporting FOI and DSAR requests and maintaining IG documentation systems.

Qualifications

• Ability to handle confidential information with discretion.
• Proficient with digital systems and documentation management.
• Excellent organisational skills and attention to detail.

Responsibilities

• PA duties for senior staff (diary/meeting management, minute-taking).
• Support requests for information (FOI and DSAR).
• Maintain IG documentation systems.

Skills

Diary management

Minute taking

FOI requests

DSAR handling

Confidential information handling

Documentation systems

Job description

Information Governance Administration Co-ordinator (Ref: 261533)

Substantive

Full Time – 36 hours per week

Band 4 - Salary Range £31,537 - £34,303 per annum

Distant Island Allowance of £2,578 per annum

We’re seeking a detail-oriented professional to join NHS Shetland’s Information Governance team. You'll provide essential administrative coordination, managing daily operations and prioritising the demands of our small but busy IG Department.

Key responsibilities include PA duties for senior staff (diary/meeting management, minute-taking), supporting requests for information (FOI and DSAR), and maintaining IG documentation systems.

The ideal candidate will be highly proficient with digital technology and eager to learn new systems. As we continue to enhance our digital workload management capabilities, your technical aptitude and adaptability will be crucial. You'll need excellent organisational skills, attention to detail, and the ability to handle confidential information with discretion.

Rise to the challenge and enjoy the opportunity – Shetland is a wonderful place to live and work. Shetland offers low pollution, low crime, excellent schools, great leisure facilities, unique wildlife and amazing scenery, whilst still only a short flight away from the UK mainland. To find out more about living and working in Shetland go to www.shetland.org and/or https://www.shetland.org/life

You will be expected to comply with the Induction Standards and Code of Conduct for Healthcare Support Workers within 3 months of commencing your role – details can be viewed on http://www.hcswtoolkit.nes.scot.nhs.uk/resources/hcsw-standards-and-codes/

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

Please note that this post is not eligible for sponsorship in line with current Gov.uk guidance. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK without the need for sponsorship BEFORE submitting any applications. Further information can be found here.

For an informal discussion, please contact Sam Collier-Sewell ([e-mail])

Closing date: 8 November 2026

Interview date: 25 November 2026

*Please note this is a local advertisement and no relocation or interview expenses are applicable.

In promoting equal opportunities, we welcome applications from all sections of the community.