Administrative Services

NHS National Services Scotland; Scotland; Remote; GBP 32,000 - 34,000; Full time

Benefits offered by this job

Distant Island Allowance

Job summary

NHS National Services Scotland is seeking a detail-oriented Information Governance Administration Co-ordinator for NHS Shetland. The role provides essential administrative coordination, managing daily operations and supporting the IG team.

You will perform PA duties for senior staff, handle FOI and DSAR requests, maintain IG documentation systems, and work with digital tools while safeguarding confidential information.

Qualifications

• Detail-oriented professional to coordinate administrative duties.
• Experience handling FOI and DSAR requests.
• Ability to manage diary/meetings and minute-taking.
• Proficient with digital technology and able to learn new systems.
• Ability to handle confidential information discreetly.

Responsibilities

• PA duties for senior staff including diary and meeting management and minute-taking.
• Support information requests (FOI and DSAR) and maintain IG documentation systems.

Skills

Attention to detail

Organisational skills

Discretion

Digital literacy

Job description

Information Governance Administration Co-ordinator (Ref: 261533)

Substantive

Full Time – 36 hours per week

Band 4 - Salary Range £31,537 - £34,303 per annum

Distant Island Allowance of £2,578 per annum

We’re seeking a detail-oriented professional to join NHS Shetland’s Information Governance team. You'll provide essential administrative coordination, managing daily operations and prioritising the demands of our small but busy IG Department.

Key responsibilities include PA duties for senior staff (diary/meeting management, minute-taking), supporting requests for information (FOI and DSAR), and maintaining IG documentation systems.

The ideal candidate will be highly proficient with digital technology and eager to learn new systems. As we continue to enhance our digital workload management capabilities, your technical aptitude and adaptability will be crucial. You'll need excellent organisational skills, attention to detail, and the ability to handle confidential information with discretion.

Rise to the challenge and enjoy the opportunity – Shetland is a wonderful place to live and work. Shetland offers low pollution, low crime, excellent schools, great leisure facilities, unique wildlife and amazing scenery, whilst still only a short flight away from the UK mainland. To find out more about living and working in Shetland go to www.shetland.org and/or https://www.shetland.org/life

You will be expected to comply with the Induction Standards and Code of Conduct for Healthcare Support Workers within 3 months of commencing your role – details can be viewed on http://www.hcswtoolkit.nes.scot.nhs.uk/resources/hcsw-standards-and-codes/

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

Please note that this post is not eligible for sponsorship in line with current Gov.uk guidance. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK without the need for sponsorship BEFORE submitting any applications. Further information can be found here.

For an informal discussion, please contact Sam Collier-Sewell ([e-mail])

Closing date: 8 November 2026

Interview date: 25 November 2026

*Please note this is a local advertisement and no relocation or interview expenses are applicable.

In promoting equal opportunities, we welcome applications from all sections of the community.