Data Controller - Property Management

Tate Recruitment; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

Tate Recruitment in London is seeking a Data Controller to join a leading global property management firm, overseeing data integrity, reporting, and financial administration for a flagship asset.

You will produce monthly and ad hoc reports, manage large datasets, and coordinate schedules with occupiers, while supporting surveying and finance teams in a fast-paced estate environment.

Qualifications

• Experience in property management administration.
• Strong data integrity and reporting skills.
• Proficient with Excel and financial data.

Responsibilities

• Produce monthly, quarterly and ad hoc management reports.
• Maintain and validate large volumes of property, occupier and financial data.
• Ensure information across property management systems is accurate and up to date.
• Review schedules and input data accurately.
• Coordinate inspection schedules with occupiers.
• Support surveying team with property management activities.
• Manage utility recharges and occupier billing processes.
• Input and reconcile recharge data and chase outstanding balances.

Skills

Excel

Reporting

Data administration

Property management

CRM systems

Tools

CRM systems

Database systems

Property management software

Job description

Love data? Thrive on accuracy? Want to work on one of the largest and most exciting commercial property portfolios in the UK?

We're looking for a Data Controller to join the team managing the flagship asset within the commercial portfolio of a leading global property management firm.

This is a fantastic opportunity for someone who enjoys working with data, reporting, property systems and financial administration, whilst playing a key role in the day-to-day management of a complex mixed-use estate. You'll support senior leadership and a team of experienced surveyors, becoming the go-to person for reporting, data integrity, scheduling and operational support.

If you're naturally organised, highly analytical and love getting into the detail, we'd love to hear from you.

What You'll Be Doing

No two days are the same, but your responsibilities will include:

• Producing monthly, quarterly and ad hoc management reports.
• Maintaining and validating large volumes of property, occupier and financial data.
• Ensuring information held across property management systems is accurate and up to date.
• Reviewing schedules, records and documentation and accurately inputting data.
• Managing inspection schedules and coordinating appointments with occupiers.
• Supporting the surveying team with key property management activities.
• Managing utility recharges and occupier billing processes.
• Calculating, reviewing and reconciling recharge data.
• Chasing outstanding balances and resolving billing queries.
• Raising purchase orders and supporting financial administration activities.
• Ensuring invoices are accurately coded across multiple landlord entities and cost centres.
• Working closely with Property Managers, Surveyors, Finance teams and senior stakeholders.

This is a significant role supporting a large-scale estate, with over 300 inspections annually and extensive quarterly recharge programmes across a diverse occupier base.

What We're Looking For

We're keen to speak with individuals who genuinely enjoy working with data and take pride in producing accurate, high-quality work.

You'll likely have experience within:

• Property Management Administration
• Commercial Property
• Facilities Management
• Property Accounting Support
• Data Administration

You'll bring:

Exceptional attention to detail

Strong Excel and reporting skills

Experience working with CRM, property management or database systems

Excellent organisational and prioritisation skills

Strong numerical ability and confidence working with financial data

A proactive and collaborative approach

The ability to manage multiple workstreams within a fast-paced environment

What's In It For You?

This role offers much more than administration.

Over time, you'll have the opportunity to broaden your experience and gain exposure to wider commercial property management responsibilities, including:

• Attending property inspections.
• Working with lease documentation and occupier information.
• Supporting utilities and budgeting projects.
• Collaborating with Project Managers and senior stakeholders.
• Becoming involved in operational improvement initiatives.
• Developing a deeper understanding of large-scale asset management.

This is an excellent opportunity for someone looking to build a long-term career in commercial property whilst developing specialist expertise in data, reporting and estate operations.

Why Apply?

This is a unique chance to join the team behind one of the most prestigious and complex assets within a global property management portfolio. You'll be trusted with meaningful responsibility from day one and become a key part of a collaborative, high-performing team where accuracy, organisation and attention to detail are genuinely valued.

If you're someone who loves data, enjoys making sense of complex information and wants to play a pivotal role in a landmark commercial property environment, we'd love to hear from you.