Impactful Admin Lead – Urgent Care Operations

Sussex Community NHS Foundation Trust; Crawley; On-site; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Flexible working

Training opportunities

Beautiful Sussex location

Job summary

Sussex Community NHS Foundation Trust is seeking a proactive Admin Lead to oversee administrative support for the Urgent Treatment Centre in Crawley and lead the admin team across Horsham, Bognor MIUs, and the East. The role focuses on diary management, meetings, and data protection to ensure smooth service delivery.

The post involves staff file management, Excel databases for salaries and leave, and maintaining UTC administration processes with comprehensive IT system training for staff.

Qualifications

• Experience leading administrative teams in a healthcare or similar setting.
• Proven ability to manage multiple diaries and calendars for a team.
• Strong data protection and risk management awareness.
• Experience maintaining payroll/salary and absence data in databases.

Responsibilities

• Provide general secretarial support and training within the team to ensure efficient continuation of service.
• The post holder will be responsible for managing the diaries of the team and providing administrative support for the service.
• The post holder will oversee the team diaries, lead on diary management as required, organise and facilitate relevant meetings, including preparing the agenda, room and ITR equipment, booking venues and taking minutes.
• Responsibility for the organisation of administration for the department, delegation where appropriate to the other members of the administration team.
• To manage the staff personal files in order to ensure compliance with data protection and risk management including having systems in place to ensure that nursing staff’s registration with their Professional Council and other employment requirements are up-to-date.
• To maintain databases in Excel to provide information relating to salaries, annual and other leave, sickness and absences, study and training, and other related personnel data, ensuring that policy, procedures and standards are adhered to in respect of these processes.
• To maintain and keep up-to-date the UTC administration processes including updating all UTC crib sheets , local service directory, UTC pathways ,and ensure all staff are trained in using IT systems

Skills

Administrative leadership

Diary management

Team training

Data protection

Tools

Excel

Office 365

IT systems

Job description

Sussex Community NHS Foundation Trust is seeking a proactive Admin Lead to oversee administrative support for the Urgent Treatment Centre in Crawley and lead the admin team across Horsham, Bognor MIUs, and the East. The role focuses on diary management, meetings, and data protection to ensure smooth service delivery.

The post involves staff file management, Excel databases for salaries and leave, and maintaining UTC administration processes with comprehensive IT system training for staff.