Admin Lead - Urgent Treatment Centre

Sussex Community NHS Foundation Trust; Crawley; Presencial; GBP 23.000 - 29.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working

Training opportunities

Beautiful Sussex location

Descripción de la vacante

Sussex Community NHS Foundation Trust is seeking a proactive Admin Lead to oversee administrative support for the Urgent Treatment Centre in Crawley and lead the admin team across Horsham, Bognor MIUs, and the East. The role focuses on diary management, meetings, and data protection to ensure smooth service delivery.

The post involves staff file management, Excel databases for salaries and leave, and maintaining UTC administration processes with comprehensive IT system training for staff.

Formación

• Experience leading administrative teams in a healthcare or similar setting.
• Proven ability to manage multiple diaries and calendars for a team.
• Strong data protection and risk management awareness.
• Experience maintaining payroll/salary and absence data in databases.

Responsabilidades

• Provide general secretarial support and training within the team to ensure efficient continuation of service.
• The post holder will be responsible for managing the diaries of the team and providing administrative support for the service.
• The post holder will oversee the team diaries, lead on diary management as required, organise and facilitate relevant meetings, including preparing the agenda, room and ITR equipment, booking venues and taking minutes.
• Responsibility for the organisation of administration for the department, delegation where appropriate to the other members of the administration team.
• To manage the staff personal files in order to ensure compliance with data protection and risk management including having systems in place to ensure that nursing staff’s registration with their Professional Council and other employment requirements are up-to-date.
• To maintain databases in Excel to provide information relating to salaries, annual and other leave, sickness and absences, study and training, and other related personnel data, ensuring that policy, procedures and standards are adhered to in respect of these processes.
• To maintain and keep up-to-date the UTC administration processes including updating all UTC crib sheets , local service directory, UTC pathways ,and ensure all staff are trained in using IT systems

Conocimientos

Administrative leadership

Diary management

Team training

Data protection

Herramientas

Excel

Office 365

IT systems

Descripción del empleo

We are seeking a proactive and dedicated Admin Lead to oversee and deliver exceptional administrative support for the Urgent Treatment Centre in Crawley, also overseeing the administration team at Horsham and Bognor MIUs, as well as support the band 4 Admin Lead overseeing the units in the East.

This service provides assessment and treatment of a wide range of minor injuries or illnesses that are urgent but not life‑threatening for adults and children.

If you thrive in a dynamic environment and are passionate about ensuring smooth operational processes, we want to hear from you!

Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa: going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa: If you’ll need to meet different salary requirements - GOV.UK

• Provide general secretarial support and training within the team to ensure efficient continuation of service.
• The post holder will be responsible for managing the diaries of the team and providing administrative support for the service.
• The post holder will oversee the team diaries, lead on diary management as required, organise and facilitate relevant meetings, including preparing the agenda, room and ITR equipment, booking venues and taking minutes.
• Responsibility for the organisation of administration for the department, delegation where appropriate to the other members of the administration team.
• To manage the staff personal files in order to ensure compliance with data protection and risk management including having systems in place to ensure that nursing staff’s registration with their Professional Council and other employment requirements are up-to-date.
• To maintain databases in Excel to provide information relating to salaries, annual and other leave, sickness and absences, study and training, and other related personnel data, ensuring that policy, procedures and standards are adhered to in respect of these processes.
• To maintain and keep up-to-date the UTC administration processes including updating all UTC crib sheets , local service directory, UTC pathways ,and ensure all staff are trained in using IT systems

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?

• Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
• Varied environments: community hospitals, patients’ homes, and bases across Sussex
• Flexible working options: part‑time, flexi‑time, annualised hours, and flexi‑retirement
• Excellent training, development, and research opportunities
• Cost‑effective workplace nurseries in Crawley, Hove, and Brighton
• Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
• Level 3 Disability Confident Leader and Veteran Aware Trust
• Beautiful Sussex location near the South Downs and coast

Our values

Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

For further details / informal visits contact: Name: Louisa Sykes Job title: Operational Team Lead Email address: [e-mail] Telephone number: 07884078390