Hybrid Team Coordinator — Project & Bid Support

Confidential; Cardiff; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

Arup, a global design and engineering consultancy, is seeking a Team Coordinator for a six-month contract based in Cardiff. The role is hybrid, requiring three days on-site to support day-to-day coordination and administrative activities across the Property Science Industry portfolio.

You will prepare and edit documents and presentations, coordinate meetings and stakeholders, assist with bids and business development, onboarding new starters, and maintain trackers and records to keep the team

Qualifications

• Experience in team coordination or executive support roles.
• Proficient with Microsoft 365 including PowerPoint, Excel, Teams, and SharePoint.
• Strong organisation and time-management with multi-priority handling.
• Experience supporting bids or business development is advantageous.
• Experience in professional services or consultancy is beneficial.
• NVQ or admin qualification desirable but not essential.

Responsibilities

• Coordinate day-to-day team activities, meetings and diaries.
• Produce and edit high-quality documents and presentations.
• Proofread content for clarity, consistency and presentation.
• Support bids, PQQs and work-winning activity.
• Support project teams with administrative and operational needs.
• Coordinate holidays, absences, wellbeing and team records.
• Support onboarding for new starters.
• Organise internal and client events.
• Create trackers and training records.
• Book meeting rooms and coordinate AV equipment.
• Communicate with stakeholders across the business.

Skills

Team Coordinator

Executive Assistant

Project Coordinator

Office Coordinator

Administrative experience

Education

NVQ/admin qualification

Tools

Microsoft 365

PowerPoint

Excel

Teams

SharePoint

Copilot

Job description

Arup, a global design and engineering consultancy, is seeking a Team Coordinator for a six-month contract based in Cardiff. The role is hybrid, requiring three days on-site to support day-to-day coordination and administrative activities across the Property Science Industry portfolio.

You will prepare and edit documents and presentations, coordinate meetings and stakeholders, assist with bids and business development, onboarding new starters, and maintain trackers and records to keep the team