Hybrid Bid & Team Coordination Specialist

Buro Happold Limited; Bath, Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Life assurance

Pension scheme

Cycle scheme

Flex benefits

Enhanced parenthood leave

2 professional memberships

Wellbeing program

Job summary

Buro Happold Limited in Bath or London is seeking a highly organised Bid Team Group Coordinator to join our UK Business Development team on a hybrid basis. You will coordinate meetings, support bids and maintain knowledge resources, ensuring brand standards across documents.

You’ll work with the Bid, Visual Communications and Knowledge teams to keep information current and accessible. This role suits someone who thrives on variety, can manage multiple priorities and enjoys helping teams perform

Qualifications

• Experience providing administrative or group coordination support.
• Strong MS Office skills (Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with databases, systems, and document management tools.
• Excellent communication and organisational skills.
• Ability to stay calm under pressure and manage multiple deadlines.
• Proactive problem-solving and independent working capability.
• Willingness to learn new systems and processes.
• Experience with InDesign is beneficial but not essential.

Responsibilities

• Coordinating meetings for the Bid, Visual Communications and Knowledge teams, including scheduling, agenda preparation, minute taking and action tracking.
• Managing travel arrangements and supporting day-to-day team activities.
• Working with Business Services and other stakeholders to support smooth function operations.
• Preparing, formatting and quality-checking documents, presentations, and correspondence to align with brand standards.
• Organising team events, workshops and away days to foster collaboration and engagement.
• Supporting onboarding of new starters, inductions, training, IT requirements and equipment allocation.
• Acting as a point of contact for bid support requests and sourcing information for work-winning activities.
• Assisting with creation and maintenance of bid content (CVs, project sheets, pre-qualification submissions).
• Supporting management of marketing and knowledge assets via OpenAsset and updating key libraries.
• Coordinating project sheet requests and professional photography sessions for current marketing materials.
• Supporting learning and development by coordinating training and promoting system/process adoption.
• Ensuring adherence to quality templates and processes, and helping resolve system issues.

Skills

Administrative experience

Microsoft Office

Communication

Organisational skills

Stakeholder management

Attention to detail

Tools

SharePoint

OpenAsset

InDesign

Job description

Buro Happold Limited in Bath or London is seeking a highly organised Bid Team Group Coordinator to join our UK Business Development team on a hybrid basis. You will coordinate meetings, support bids and maintain knowledge resources, ensuring brand standards across documents.

You’ll work with the Bid, Visual Communications and Knowledge teams to keep information current and accessible. This role suits someone who thrives on variety, can manage multiple priorities and enjoys helping teams perform