Team Coordinator - 6 Months Ftc

Arup; Cardiff; On-site; GBP 27,000 - 33,000; Full time

Job summary

Arup in Cardiff is seeking a proactive Team Coordinator on a 6-month fixed term contract to support a busy engineering team of around 120 staff. You will coordinate meetings, manage communications, onboarding, and maintain essential team information to keep projects and operations running smoothly.

You will assist with project administration, compliance tracking, reports, bid support, and milestone monitoring, while collaborating with colleagues across teams to deliver high-quality outcomes for

Qualifications

• Strong organisational and communication skills.
• Experience coordinating teams, meetings and events is a plus.

Responsibilities

• Coordinate meetings and manage team communications.
• Support onboarding processes and annual leave records.
• Organise events and maintain essential team information.
• Prepare presentations and assist with project administration.
• Track milestones, assist with documentation quality and reports.

Job description

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world. The Arup Property, Science and Industry team, in the Cardiff office, need a Team Coordinator for a 6 month fixed term contract (with permanent opportunities).

The Opportunity

This role is at the heart of supporting a busy team of approximately 120 engineers, ensuring projects, people and operations run smoothly. You will act as a key point of coordination across the team, providing proactive administrative support, maintaining processes, and helping colleagues stay organised and connected. From coordinating meetings, managing team communications, and supporting new starters, to organising events and maintaining essential team information, you will play an important role in creating an efficient and positive working environment.

You will provide administrative support across a wide range of activities, including project compliance tracking, report and document quality checking, bid support, appraisal coordination, and project administration. Working closely with technical staff and leadership teams, you will help monitor key milestones, track actions, maintain distribution lists and organisational charts, support monthly team meetings, and assist with the preparation of presentations and team communications.

Furthermore, you will work collaboratively with Team Coordinators, project teams, and business leaders to balance priorities and provide responsive support across multiple activities. This includes supporting onboarding processes, coordinating software licensing, managing annual leave records, assisting with aviation project administration, and helping the wider team remain connected, informed, and focused on delivering successful outcomes for clients and projects.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Unfortunately, we are unable to offer visa sponsorship for this role. Applicants must have the right to work in the UK at the time of application and for the duration of employment. Any offer made will be subject to satisfactory proof of immigration status.

Is this role right for you?

Overall, this is a varied and fast-paced role that would suit someone who is highly organised, proactive, detail-oriented, and enjoys supporting people, projects, and business operations within a large multidisciplinary engineering environment.

A significant part of the role involves team coordination and engagement. You will organise social events, CPD sessions, site visits, travel and accommodation arrangements, PPE requirements, and support recognition initiatives such as awards, retirement celebrations, and team newsletters. You will also maintain team SharePoint sites, event calendars, records of dietary requirements and allergies, and ensure important deadlines and team activities are effectively managed.

What we offer you

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.