Hybrid Project Administrator – Global Nuclear Projects

ASSYSTEM; Glasgow; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Hybrid role in Glasgow

Employee assistance programme

Discount vouchers for days out and餐

Eye test and glasses vouchers

Cycle to work scheme

Free flu jabs

Job summary

Assystem in Glasgow is seeking a Project Administrator to organise and coordinate administration duties, supporting the project management and engineering teams and maintaining professional relationships with clients. You will manage diaries, prepare reports and minutes, coordinate travel, onboarding, maintain databases, and support timesheets and document control in a busy project environment.

The role is hybrid in Glasgow with 3 days per week on client site, requiring flexibility and a

Qualifications

• Excellent organisation and time management, with the ability to prioritise workloads.
• Strong multitasking skills, remaining calm and organised in a fast-paced environment.
• Proactive and hardworking with a collaborative, flexible and positive attitude.
• Strong problem-solving skills and the ability to navigate issues effectively.
• Excellent attention to detail and a commitment to accuracy.
• Strong written and verbal communication skills with confidence communicating at all levels.
• Patient, professional and discreet, with the ability to handle sensitive information.
• Flexible approach to working hours to support changing project requirements.
• Strong IT skills including Microsoft Word, Excel, PowerPoint, Adobe Acrobat and DocuSign.

Responsibilities

• Manage diaries, emails, meetings and appointments for the Management Team, resolving scheduling conflicts.
• Prepare reports, board/meeting packs, agendas and supporting documentation.
• Take accurate meeting minutes and maintain action trackers.
• Coordinate business travel and associated arrangements.
• Support day-to-day office requirements, including desk bookings and facilities issues.
• Provide a professional, high-quality service to colleagues, visitors and stakeholders.
• Support new starter onboarding, including inductions and IT equipment.
• Maintain databases, mailing lists and team information with accurate data entry.
• Coordinate conferences, project events and meetings with stakeholders.
• Support timesheet completion and maintenance of team diaries and annual leave.
• Assist with document control and management, including logging requests and distributing documentation.
• Collaborate with administrative colleagues to maintain consistency across teams.

Skills

Organisation

Time management

Multitasking

Proactive

Problem solving

Attention to detail

Written & verbal communication

Discretion & confidentiality

IT skills

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

DocuSign

Job description

Assystem in Glasgow is seeking a Project Administrator to organise and coordinate administration duties, supporting the project management and engineering teams and maintaining professional relationships with clients. You will manage diaries, prepare reports and minutes, coordinate travel, onboarding, maintain databases, and support timesheets and document control in a busy project environment.

The role is hybrid in Glasgow with 3 days per week on client site, requiring flexibility and a