Hybrid Project Administrator – Fire & Building Services

Eligo Recruitment Ltd; Harlow; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Hybrid working after training

Job summary

Eligo Recruitment Ltd is seeking a proactive Project Administrator to join its busy Projects team in Harlow, Essex. The role offers hybrid working after initial training, with a salary of £27,580 per year and a Monday–Friday schedule.

You will support Project Managers across the full project lifecycle, from setup to completion, updating documentation and coordinating subcontractors. The ideal candidate will have strong organisational and communication skills, experience in administration or

Qualifications

• Previous experience in an administration, project support, sales administration or coordination role.
• Excellent attention to detail and strong organisational skills.
• Confidence managing multiple tasks and changing priorities.
• Good communication skills, both written and verbal.
• Intermediate Excel skills or above.
• Experience using CRM systems or other business administration software.
• A proactive, problem-solving approach and the confidence to chase information when needed.
• The ability to work independently while being a supportive team player.

Responsibilities

• Providing day-to-day administrative support to Project Managers and the wider Projects team.
• Setting up new projects and ensuring all relevant documentation is accurate and complete.
• Ordering equipment, raising purchase orders and coordinating subcontractor requirements.
• Liaising with customers, contractors and internal departments to keep projects progressing.
• Arranging appointments and issuing customer correspondence.
• Preparing quotations for additional works and updating information on the CRM system.
• Supporting project invoicing, billing and financial administration.
• Monitoring project costs, updating reports and highlighting discrepancies.
• Maintaining accurate project records and supporting compliance documentation.
• Assisting with the preparation of Operations and Maintenance manuals.
• Helping to ensure projects are completed efficiently, accurately and on time.

Skills

Organisational skills

Communication skills

Attention to detail

Multitasking

Independent work

Tools

Excel

CRM systems

Job description

Eligo Recruitment Ltd is seeking a proactive Project Administrator to join its busy Projects team in Harlow, Essex. The role offers hybrid working after initial training, with a salary of £27,580 per year and a Monday–Friday schedule.

You will support Project Managers across the full project lifecycle, from setup to completion, updating documentation and coordinating subcontractors. The ideal candidate will have strong organisational and communication skills, experience in administration or