Hybrid Executive & Projects Administrator

Confidential; Greater London; Hybrid; GBP 27,000 - 36,000; Part time

Job summary

Confidential charity is seeking a temporary Income & External Affairs Business Support Officer to provide high-quality administrative support across the Directorate in a fast-paced charity environment. The role is hybrid with a minimum 2 days in the London Office and flexibility to business needs.

Key duties include diary and travel coordination for senior staff, meeting preparation and minutes, invoice processing, and cross-directorate project support, with strong emphasis on systems and

Qualifications

• Experience providing EA/administrative or business support in a busy environment.
• Experience working with financial information.
• Experience in Project Administration.
• Experience managing multiple priorities and meeting deadlines.
• Experience with IT systems, databases and digital tools.
• Some experience supporting teams involved in income generation, communications, or policy work.

Responsibilities

• Manage the Director's diary, schedule meetings, and coordinate travel and logistics for senior staff.
• Provide comprehensive administrative and business support across the Directorate.
• Prepare agendas, papers, and accurate minutes for internal and external meetings.
• Assist with meeting coordination, including scheduling, preparing papers, taking actions.
• Process invoices, raise purchase orders, track spending and support financial reporting.
• Support financial processes, CRM updates and credit card reconciliation, etc.

Skills

EA / Admin support

Financial data handling

Project administration

multitasking

IT systems & digital tools

Income generation support

Tools

CRM Beacon

Microsoft Office

Job description

Confidential charity is seeking a temporary Income & External Affairs Business Support Officer to provide high-quality administrative support across the Directorate in a fast-paced charity environment. The role is hybrid with a minimum 2 days in the London Office and flexibility to business needs.

Key duties include diary and travel coordination for senior staff, meeting preparation and minutes, invoice processing, and cross-directorate project support, with strong emphasis on systems and