Project Coordinator

Confidential; West Midlands; Hybrid; GBP 36,000 - 44,000; Part time

Job summary

Confidential is seeking an organised and proactive Office & Project Coordinator to support day-to-day business operations and project delivery. The role is hybrid, based mainly in Leamington Spa, with some homeworking, and 30 hours per week.

You will work closely with Directors and the Senior Contract Manager, helping to keep tasks on track, maintain records, and coordinate between clients, suppliers and subcontractors. The role offers ownership of varied priorities in a busy environment.

Qualifications

• Experience in office coordination, project administration or business support roles.
• Strong organisational skills and attention to detail.
• Good IT skills and proficiency with office software.

Responsibilities

• Oversee general office administration and maintain an efficient working environment.
• Manage supplier and subcontractor records, documentation and day-to-day administration.
• Maintain accurate company records and filing systems.
• Provide administrative support for accounts and related business processes.
• Coordinate meetings, appointments and schedules.
• Provide direct support to the Directors, helping manage priorities and administrative requirements.
• Maintain project documentation, electronic folders and document control systems.
• Monitor project milestones, deadlines, outstanding actions and deliverables.
• Arrange project meetings, prepare relevant documentation and record meeting outcomes.
• Liaise with suppliers and subcontractors to obtain information and updates.
• Assist with procurement activities, quotations and purchase orders.
• Provide administrative and coordination support to project managers.
• Maintain project registers, schedules, trackers and other key records.
• Support client communications and ensure project correspondence is organised and appropriately recorded.

Skills

Organisational skills

Communication skills

Time management

Proactive approach

Job description

Project Coordinator
Location: Leamington Spa
Salary: £40,000 pro rata
Hours: 30 hours per week
Working pattern: hybrid, predominantly in the office in Leamington Spa and some time from home.

The Opportunity

We are looking for an organised and proactive Office & Project Coordinator to provide essential support across both the day-to-day running of the business and its project delivery activities.
This is a varied role offering the opportunity to work closely with the Directors and Senior Contract Manager, helping to keep business operations running smoothly while ensuring projects remain organised, information is up to date and key actions are followed through.
The position will suit someone who enjoys taking ownership, managing competing priorities and bringing structure to a busy working environment. You will play an important part in connecting the administrative and operational sides of the business, ensuring effective communication and coordination between colleagues, clients, suppliers and subcontractors.
The role will initially be based on 30 hours per week, with the working arrangements reviewed after the first three months. The position will be predominantly office-based in Leamington Spa.

Key Responsibilities

Office & Business Support

• Oversee general office administration and help maintain an efficient working environment.
• Manage supplier and subcontractor records, documentation and day-to-day administration.
• Maintain accurate company records and filing systems.
• Provide administrative support for accounts and related business processes.
• Coordinate meetings, appointments and schedules.
• Provide direct support to the Directors, helping manage priorities and administrative requirements.

Project Coordination & Administration

• Maintain project documentation, electronic folders and document control systems.
• Monitor project milestones, deadlines, outstanding actions and deliverables.
• Arrange project meetings, prepare relevant documentation and record meeting outcomes.
• Liaise with suppliers and subcontractors to obtain information, updates and outstanding documentation.
• Assist with procurement activities, quotations and purchase orders.
• Provide administrative and coordination support to project managers.
• Maintain project registers, schedules, trackers and other key records.
• Support client communications and ensure project correspondence is organised and appropriately recorded.

About You

We are looking for someone who is dependable, methodical and comfortable working across a broad range of responsibilities. You will be confident communicating with people at different levels, able to manage your workload independently and proactive in identifying what needs to be done.
You will ideally have experience in an office coordination, project administration or business support role, with the ability to balance routine administration with changing project priorities.
Strong organisational skills, attention to detail and good IT skills are essential. Experience working with contractors, suppliers or within a construction, engineering or project-led environment would be advantageous.

The Opportunity

This is an opportunity to become a valued part of the business, working closely with senior colleagues and contributing to both its operational efficiency and successful project delivery.