Hybrid Operations & Records Administrator

NatureScot; Aberdeen City, Elgin; Hybrid; GBP 26,000 - 35,000; Part time

Benefits offered by this job

Civil Service Pension

Hybrid working

Annual leave (41.5 days)

Volunteer leave

Employee discounts

Wellbeing programme

Flexible working

Job summary

NatureScot is seeking an adaptable North Administrative Support professional based in Aberdeen, covering office operations in Aberdeen and Elgin and National Nature Reserves. The role focuses on general administrative functions and office facility management within a hybrid working pattern.

You will handle records, data, and financial processing, support travel bookings, and liaise with Finance and Performance teams while maintaining a customer-focused service for staff across sites.

Qualifications

• Experience in administrative roles within public sector or government bodies.
• Ability to manage records and data across multiple systems.
• Experience with financial processing and purchasing.
• Strong organisational and time management skills.
• Full, clean driving licence or access to transport.

Responsibilities

• Ensure running of Aberdeen office with customer-focused service.
• Manage first aid kits, defibrillator, biosecurity kits.
• Act as local Vehicle Liaison Officer; manage pool vehicle and bookings.
• Support Records Liaison Officer; maintain filing systems and off-site storage.
• Assist with financial processing, procurement, and GPC reconciliations.
• Arrange travel bookings for North team.
• General admin duties and update MIDAS and Contacts database.
• Carry out work delegated by Area Administrator.
• Proficient with MS Office; learn Oracle-based applications.

Skills

MS Office

Oracle-based applications

Records management

Communication skills

Time management

Driving licence

Tools

MS Office

Oracle

Job description

NatureScot is seeking an adaptable North Administrative Support professional based in Aberdeen, covering office operations in Aberdeen and Elgin and National Nature Reserves. The role focuses on general administrative functions and office facility management within a hybrid working pattern.

You will handle records, data, and financial processing, support travel bookings, and liaise with Finance and Performance teams while maintaining a customer-focused service for staff across sites.