Hybrid North Admin Specialist — Operations Support

West; Aberdeen City, Elgin; Hybrid; GBP 26,000 - 35,000; Full time

Job summary

NatureScot is seeking a North Administrative Support role to provide essential office administration across Aberdeen and Elgin offices and National Nature Reserves. The post covers general administrative duties and facilities support with hybrid working to be considered.

Based in Aberdeen, the role requires strong IT skills, data management, and the ability to manage records, purchasing, and travel arrangements while maintaining accuracy and deadlines.

Qualifications

• Relevant administrative experience.
• Good IT and MS Office skills; familiarity with Oracle-based applications.
• Experience of financial processing and purchasing.
• Knowledge and experience of records management.
• Good organisational and time management skills with initiative.
• Strong written and spoken communication with colleagues and external contacts.
• Understanding of health and safety policies relevant to this role.
• Flexible and adaptable to changing priorities.
• Ability to work accurately to deadlines.
• Full, clean driving licence or alternative transport.

Responsibilities

• Ensure the Aberdeen office runs smoothly with a customer-focused service.
• Manage first aid kits, defibrillator and biosecurity kits.
• Act as local Vehicle Liaison Officer; manage pool vehicle & bookings.
• Support Information/Data management; maintain electronic/physical filing.
• Assist with financial processing, contracts and purchasing; reconcile GPC purchases.
• Arrange North team travel and accommodation.
• Provide general admin support to operations staff daily.
• Update corporate systems (MIDAS, Contacts Database).
• Carry out tasks delegated by the Area Administrator.

Skills

MS Office

Oracle-based apps

Financial processing

Records management

Organisational skills

Communication skills

Health and safety

Flexibility

Attention to deadlines

Driving licence

Job description

NatureScot is seeking a North Administrative Support role to provide essential office administration across Aberdeen and Elgin offices and National Nature Reserves. The post covers general administrative duties and facilities support with hybrid working to be considered.

Based in Aberdeen, the role requires strong IT skills, data management, and the ability to manage records, purchasing, and travel arrangements while maintaining accuracy and deadlines.