Hybrid Admin Officer - North Operations (35h)

NatureScot; Aberdeen City; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Civil Service Pension

Annual leave 41.5 days

Hybrid working

Volunteer leave

Job summary

NatureScot is seeking an Administrative Support professional for the North team, covering Aberdeen and Elgin offices and National Nature Reserves. The role involves a wide range of admin tasks, office facilities, and records management, with hybrid working to be considered.

You will support finance, procurement, travel bookings, and data management while ensuring a high standard of organisational support. The post is based in Aberdeen and requires flexibility and teamwork.

Qualifications

• Relevant administrative experience.
• Well-developed IT skills with MS Office; aptitude for Oracle-based applications.
• Experience of financial processing and purchasing.
• Knowledge and experience of records management.
• Good organisational and time management skills; able to work independently or in a team.
• Good written and spoken communication; able to liaise with staff and external contacts.
• Understanding of health and safety policies relevant to the role.
• Flexible and adaptable to changing priorities.
• Able to work accurately to deadlines.
• Full, clean driving licence or access to alternative transport.

Responsibilities

• Run the Aberdeen office effectively, ensuring it is well presented and staff have a customer-focused service.
• Manage first aid kits, defibrillator and biosecurity kits.
• Act as local Vehicle Liaison Officer; manage the pool vehicle and arrange hire cars as needed.
• Support Records Liaison duties; maintain electronic/physical filing and retrieve files.
• Assist with financial processing, letting contracts and procurement; liaise with Finance team.
• Arrange North team travel and accommodation bookings.
• Carry out day-to-day admin support for operations staff.
• Update MIDAS and Contacts databases; maintain data accuracy.
• Carry out duties delegated by the Area Administrator.

Skills

Administrative experience

MS Office

Oracle apps

Records management

Organisational skills

Communication

Health & safety

Flexibility

Deadline-driven

Driving licence

Job description

NatureScot is seeking an Administrative Support professional for the North team, covering Aberdeen and Elgin offices and National Nature Reserves. The role involves a wide range of admin tasks, office facilities, and records management, with hybrid working to be considered.

You will support finance, procurement, travel bookings, and data management while ensuring a high standard of organisational support. The post is based in Aberdeen and requires flexibility and teamwork.