1013-406 Operations Support - North - B Grade - September 2026

NatureScot

Aberdeen City

Hybrid

GBP 27,000 - 33,000

Full time

2 days ago

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Benefits offered by this job

Civil Service Pension

Annual leave 41.5 days

Hybrid working

Volunteer leave

Job summary

NatureScot is seeking an Administrative Support professional for the North team, covering Aberdeen and Elgin offices and National Nature Reserves. The role involves a wide range of admin tasks, office facilities, and records management, with hybrid working to be considered.

You will support finance, procurement, travel bookings, and data management while ensuring a high standard of organisational support. The post is based in Aberdeen and requires flexibility and teamwork.

Qualifications

Relevant administrative experience.
Well-developed IT skills with MS Office; aptitude for Oracle-based applications.
Experience of financial processing and purchasing.
Knowledge and experience of records management.
Good organisational and time management skills; able to work independently or in a team.
Good written and spoken communication; able to liaise with staff and external contacts.
Understanding of health and safety policies relevant to the role.
Flexible and adaptable to changing priorities.
Able to work accurately to deadlines.
Full, clean driving licence or access to alternative transport.

Responsibilities

Run the Aberdeen office effectively, ensuring it is well presented and staff have a customer-focused service.
Manage first aid kits, defibrillator and biosecurity kits.
Act as local Vehicle Liaison Officer; manage the pool vehicle and arrange hire cars as needed.
Support Records Liaison duties; maintain electronic/physical filing and retrieve files.
Assist with financial processing, letting contracts and procurement; liaise with Finance team.
Arrange North team travel and accommodation bookings.
Carry out day-to-day admin support for operations staff.
Update MIDAS and Contacts databases; maintain data accuracy.
Carry out duties delegated by the Area Administrator.

Skills

Administrative experience

MS Office

Oracle apps

Records management

Organisational skills

Communication

Health & safety

Flexibility

Deadline-driven

Driving licence

Job description

Role Profile

Job Purpose Summary

The North Administrative Support role is part of NatureScot’s National Operations North team.The purpose of this post is to provide effective administrative support across the organisation, with a focus on both the Aberdeen and Elgin offices, and National Nature Reserves. The post covers a full range of general administrative functions, as well as assisting with office facility management. We are looking for a versatile individual who wishes to utilise and develop their administrative skills. This role would suit someone who enjoys working with others, keen to learn & can adapt to a reactive work environment. The role is based in Aberdeen.

Key responsibilities

Responsible for the effective running of the Aberdeen office, ensuring it is well presented, well stocked and a customer focused service is provided to all staff based there.
Manage first aid kits, the defibrillator and biosecurity kits.
Act as the local Vehicle Liaison Officer; manage the pool vehicle based in the Aberdeen office, ensure monthly vehicles inspections and any repairs, servicing/MOT are carried out. Assist with the administration of the pool car “Book-it” system for the Area. Arrange hire cars when required.Assist with the management of local electric charging points.
Support management of information and data across the organisation as a Records Liaison Officer (RLO). Maintain both the electronic & physical filing system, including file review. Arrange for the closure and off-site storage of files with Iron Mountain and also arrange for their retrieval when required.
Assist with financial processing, letting contracts, procuring items as and when required through Government Procurement Card (GPC) or purchase order, particularly for National Nature Reserves.Liaise with our Finance, Planning and Performance team. Reconcile GPC purchases on a monthly basis.
Arrange bookings for North team travel and accommodation.
General administrative duties assisting operations staff with day-to-day requirements.
Updating corporate systems including the database for protected areas (MIDAS) & Contacts Database.
Carry out any work delegated by the Area Administrator.

Essential Skills

Relevant administrative experience.
Well-developed IT skills, competent with MS Office suite with an aptitude for learning and using Oracle based applications
Experience of financial processing and purchasing
Knowledge and experience of records management
Good organisational and time management skills with ability to work independently with initiative and as part of a team
Good communication skills, both written and spoken, including communicating with a variety of colleagues and external contacts
Understanding of health and safety policies and procedures relevant to this role, and the quality outputs and standards required.
Ability to be flexible and adaptable in response to changing priorities.
Ability to work accurately and to deadlines.
An enthusiastic, positive and conscientious approach to work.
Full, clean driving licence, or be able to call on alternative means of transport.

Desirable Skills

An interest in the natural heritage and the role of NatureScot

Prerequisites Required

Candidates must be eligible to live and work in the UK and resident in Scotland for the duration of the job contract
To undertake a Disclosure Scotland application.
Although Gaelic language is not a prerequisite it is a desirable skill in support of our commitment to our Gaelic Language Plan

Working for NatureScot – what we offer you

NatureScot offers some great benefits to reward and support you whilst you are working for us. Our benefits package includes thecivil service pension scheme, a generous holiday leave allowance plus flexi time, and employee discount scheme. Visit the NatureScotwebsite for further detailsincluding below:
We support flexible working for all roles, including part-time, compressed hours, hybrid working and job share. All vacancies are considered suitable for flexible working unless there is a business reason not to. We encourage applicants to discuss potential flexible working arrangements with us
A Civil Service Pension with an employer contribution of 28.97% (7.35% employee contributions)https://www.civilservicepensionscheme.org.uk/memberhub/joining-the-pension-scheme/benefits-of-the-pension-scheme/
41.5 days of annual leave, including 5 fixed public holidays on St Andrews Day, Christmas Day, Boxing Day, New Year’s Day and 2nd January
Equivalent of 2 days paid volunteering leave
A focus on wellbeing with access to an employee assistance programme
Job satisfaction from contributing proactively to the twinned nature and climate crisis
Death in service benefits
Cycle to work and electric vehicle salary sacrifice schemes
Access to an employee discounts scheme
Learning and development tailored to your role
A culture encouraging inclusion and diversity

Application Process

Before applying for this post;

Internal applicants should read the Self Service Guide (eRDMS A3155575)
External applicants should read theOnline Job Application Guide

If you have previously applied for a vacancy with NatureScot you must remove the supporting statement from your profile, before uploading a new version.

NatureScot’s Net Zero commitment

Whether working at home or in an office, or travelling to meetings and site visits, as a NatureScot you will contribute to our Net Zero plan, for example through positive carbon travel choices.

For information regarding the vacancy please contact:

Isla Martin: isla.martin@nature.scot

For information regarding the recruitment process please contact:

recruitment@nature.scot

Nature is vital to us all, so it's important that NatureScot represents the people of Scotland. The more diverse our workforce is, the more effectively we can connect everyone with nature. We encourage applications from candidates of all ages and genders, people from ethnic minority groups, people with disabilities, and the LGBTQ+ community

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