Operations Support - North

NatureScot; Aberdeen City, Elgin; Hybrid; GBP 26,000 - 35,000; Part time

Benefits offered by this job

Civil Service Pension

Hybrid working

Annual leave (41.5 days)

Volunteer leave

Employee discounts

Wellbeing programme

Flexible working

Job summary

NatureScot is seeking an adaptable North Administrative Support professional based in Aberdeen, covering office operations in Aberdeen and Elgin and National Nature Reserves. The role focuses on general administrative functions and office facility management within a hybrid working pattern.

You will handle records, data, and financial processing, support travel bookings, and liaise with Finance and Performance teams while maintaining a customer-focused service for staff across sites.

Qualifications

• Experience in administrative roles within public sector or government bodies.
• Ability to manage records and data across multiple systems.
• Experience with financial processing and purchasing.
• Strong organisational and time management skills.
• Full, clean driving licence or access to transport.

Responsibilities

• Ensure running of Aberdeen office with customer-focused service.
• Manage first aid kits, defibrillator, biosecurity kits.
• Act as local Vehicle Liaison Officer; manage pool vehicle and bookings.
• Support Records Liaison Officer; maintain filing systems and off-site storage.
• Assist with financial processing, procurement, and GPC reconciliations.
• Arrange travel bookings for North team.
• General admin duties and update MIDAS and Contacts database.
• Carry out work delegated by Area Administrator.
• Proficient with MS Office; learn Oracle-based applications.

Skills

MS Office

Oracle-based applications

Records management

Communication skills

Time management

Driving licence

Tools

MS Office

Oracle

Job description

Job Title: 1013-406 Operations Support - North | Grade: B | Vacancy Type: Temporary until 31.03.2027 with possibility of extension | Hours: 35 | Salary: £30,076 | Location: NatureScot Offices (hybrid working to be considered) | Closing Date: Midnight 18 October 2026 | Interview Date: 02 November 2026

Role Profile

Job Purpose Summary

The North Administrative Support role is part of NatureScot’s National Operations North team. The purpose of this post is to provide effective administrative support across the organisation, with a focus on both the Aberdeen and Elgin offices, and National Nature Reserves. The post covers a full range of general administrative functions, as well as assisting with office facility management. We are looking for a versatile individual who wishes to utilise and develop their administrative skills. This role would suit someone who enjoys working with others, keen to learn & can adapt to a reactive work environment. The role is based in Aberdeen.

Key responsibilities

• Responsible for the effective running of the Aberdeen office, ensuring it is well presented, well stocked and a customer focused service is provided to all staff based there.
• Manage first aid kits, the defibrillator and biosecurity kits.
• Act as the local Vehicle Liaison Officer; manage the pool vehicle based in the Aberdeen office, ensure monthly vehicles inspections and any repairs, servicing/MOT are carried out. Assist with the administration of the pool car “Book-it” system for the Area. Arrange hire cars when required. Assist with the management of local electric charging points.
• Support management of information and data across the organisation as a Records Liaison Officer (RLO). Maintain both the electronic & physical filing system, including file review. Arrange for the closure and off-site storage of files with Iron Mountain and also arrange for their retrieval when required.
• Assist with financial processing, letting contracts, procuring items as and when required through Government Procurement Card (GPC) or purchase order, particularly for National Nature Reserves. Liaise with our Finance, Planning and Performance team. Reconcile GPC purchases on a monthly basis.
• Arrange bookings for North team travel and accommodation.
• General administrative duties assisting operations staff with day-to-day requirements.
• Updating corporate systems including the database for protected areas (MIDAS) & Contacts Database.
• Carry out any work delegated by the Area Administrator.
• Well-developed IT skills, competent with MS Office suite with an aptitude for learning and using Oracle based applications
• Experience of financial processing and purchasing
• Knowledge and experience of records management
• Good organisational and time management skills with ability to work independently with initiative and as part of a team
• Good communication skills, both written and spoken, including communicating with a variety of colleagues and external contacts
• Understanding of health and safety policies and procedures relevant to this role, and the quality outputs and standards required.
• Ability to be flexible and adaptable in response to changing priorities.
• Ability to work accurately and to deadlines.
• An enthusiastic, positive and conscientious approach to work.
• Full, clean driving licence, or be able to call on alternative means of transport.
• An interest in the natural heritage and the role of NatureScot

Prerequisites Required

• Candidates must be eligible to live and work in the UK and resident in Scotland for the duration of the job contract
• To undertake a Disclosure Scotland application.
• Although Gaelic language is not a prerequisite it is a desirable skill in support of our commitment to our Gaelic Language Plan

Working for NatureScot – what we offer you

• NatureScot offers some great benefits to reward and support you whilst you are working for us. Our benefits package includes the civil service pension scheme, a generous holiday leave allowance plus flexi time, and employee discount scheme. Visit the NatureScot website for further details including below:
• We support flexible working for all roles, including part-time, compressed hours, hybrid working and job share. All vacancies are considered suitable for flexible working unless there is a business reason not to. We encourage applicants to discuss potential flexible working arrangements with us
• A Civil Service Pension with an employer contribution of 28.97% (7.35% employee contributions)https://www.civilservicepensionscheme.org.uk/memberhub/joining-the-pension-scheme/benefits-of-the-pension-scheme/
• 41.5 days of annual leave, including 5 fixed public holidays on St Andrews Day, Christmas Day, Boxing Day, New Year’s Day and 2nd January
• Equivalent of 2 days paid volunteering leave
• A focus on wellbeing with access to an employee assistance programme
• Job satisfaction from contributing proactively to the twinned nature and climate crisis
• Cycle to work and electric vehicle salary sacrifice schemes
• Access to an employee discounts scheme
• Learning and development tailored to your role
• A culture encouraging inclusion and diversity

Whether working at home or in an office, or travelling to meetings and site visits, as a NatureScot you will contribute to our Net Zero plan, for example through positive carbon travel choices.

Nature is vital to us all, so it's important that NatureScot represents the people of Scotland. The more diverse our workforce is, the more effectively we can connect everyone with nature. We encourage applications from candidates of all ages and genders, people from ethnic minority groups, people with disabilities, and the LGBTQ+ community