Hybrid Operations & Innovator Support Administrator

Nottingham University Hospitals NHS Trusts; Nottingham; Hybrid; GBP 22,000 - 29,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Nottingham University Hospitals NHS Trusts is seeking an HIEM Operations Administrator in Nottingham to join the hybrid workforce. The role supports the HIEM and Innovator Support teams, coordinating admin tasks across HR, recruitment, finance, IT, facilities and governance.

The position offers permanent, full-time employment with a six-month probation. You will manage diaries, prepare reports, and maintain records while liaising with NHS partners and external stakeholders.

Qualifications

• GCSE or equivalent qualification in Maths and English.
• Substantial recent secretarial / business administrator experience.
• Knowledge of and ability to use MS Word, Excel, Access, Outlook and PowerPoint to a high level.

Responsibilities

• Provide comprehensive administrative support to the HIEM team, Executive Team and Independent Chair.
• Coordinate meetings, events, travel and accommodation, including diary and calendar management.
• Prepare, format and distribute reports, correspondence, agendas and meeting documentation.
• Take accurate meeting notes and minutes, tracking actions and ensuring follow-up.
• Maintain corporate and organisation-wide databases, spreadsheets, records, filing systems and information management processes.
• Support HR and recruitment administration, including personnel records and onboarding processes.
• Process procurement requests, purchase orders, invoices and asset management activities.
• Respond to enquiries professionally, managing complex queries and directing issues appropriately.
• Support the maintenance of departmental resources, equipment and access requests.
• Use initiative to prioritise workloads, meet deadlines and contribute to the continuous improvement of administrative processes.
• Build effective working relationships with colleagues, NHS partners and external stakeholders.

Skills

Secretarial experience

Organisational skills

Communication skills

MS Word

Excel

Outlook

PowerPoint

Education

GCSE Maths and English

Tools

MS Word

Excel

Access

Outlook

PowerPoint

Job description

Nottingham University Hospitals NHS Trusts is seeking an HIEM Operations Administrator in Nottingham to join the hybrid workforce. The role supports the HIEM and Innovator Support teams, coordinating admin tasks across HR, recruitment, finance, IT, facilities and governance.

The position offers permanent, full-time employment with a six-month probation. You will manage diaries, prepare reports, and maintain records while liaising with NHS partners and external stakeholders.