HIEM Operations Administrator

Nottingham University Hospitals NHS; Nottingham; Hybrid; GBP 21,000 - 32,000; Full time

Job summary

Nottingham University Hospitals NHS (NUH) invites applications for a full-time, hybrid secretarial/business administrator role based in Nottingham with occasional travel within the East Midlands. You will support senior managers with diary management, document preparation and liaison with external customers, helping ensure smooth administrative operations.

NUH offers development opportunities and a clear career path within the trust.

Qualifications

• GCSE or equivalent qualification in Maths and English.
• Substantial recent secretarial / business administrator experience
• Knowledge of and ability to use MS Word, Excel, Access, Outlook and PowerPoint to a high level
• Ability to communicate effectively at all levels including senior managers and with external customers
• Proven record of planning, organisation and administration skills
• Excellent time management skills and ability to prioritise work and meet deadlines

Responsibilities

• Provide secretarial support to senior managers and external customers.
• Manage diary and scheduling, arrange meetings and resources.
• Prepare and format documents, correspondence and reports to a high standard.

Skills

Secretarial experience

MS Word

MS Excel

MS Access

MS Outlook

MS PowerPoint

Communication

Planning

Education

GCSE Maths

GCSE English

Tools

MS Word

MS Excel

MS Access

MS Outlook

MS PowerPoint

Job description

Detailed job description and main responsibilities

Please familiarise yourself with the Job Description and Person Specification attachments located within the 'supporting documents' section of this advert. These documents will provide a comprehensive overview for this exciting role.

HIEM is a hybrid working organisation with staff working a combination of home and office working. Our office is based in Nottingham and travel across the East Midlands may also be expected as part of this role.

This role is offered as full-time, permanent position and will be subject to a six-month probationary period.

We recognise that Generative AI (GenAI) can be a helpful tool when preparing your application. However, we have noticed a growing reliance on AI-generated content, which can sometimes reduce the personal insight and individuality that help us understand your unique skills, experiences, and motivations. If you choose to use GenAI, we encourage you to use it as a tool to support and enhance your application rather than creating your supporting statement entirely. Please confirm that you have read and understood the information above.

Person specification

Training & Qualifications

Essential criteria

• GCSE or equivalent qualification in Maths and English

Experience

Essential criteria

• Substantial recent secretarial / business administrator experience
• Knowledge of and ability to use MS Word, Excel, Access, Outlook and PowerPoint to a high level

Communication and relationship skills

Essential criteria

• Ability to communicate effectively at all levels including senior managers and with external customers
• Proven record of planning, organisation and administration skills

Planning and organisation skills

Essential criteria

• Excellent time management skills and ability to prioritise work and work to deadlines

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Applicants are kindly requested to refrain from using AI at any stage during the recruitment process.

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: If you have a disability and find online job applications difficult, you can use an easy read application form instead.