Hybrid Office Administrator & EA Support (13-month)

Bain and Gray; City Of London; Hybrid; GBP 40.000 - 50.000; Vollzeit

Benefits dieser Stelle

Hybrid working arrangement

Completion bonus

Zusammenfassung

Bain and Gray, an international investment firm in London’s West End, seeks an organised Office Administrator for a 13‑month contract. Hybrid role with a mix of office-based and remote work, supporting the Director of Investor Relations and Jersey team, and providing EA holiday cover as needed.

The role involves office management, expenses, invoice processing, event planning and varied admin tasks to ensure smooth operations and a welcoming environment for a small team.

Qualifikationen

• Office administration experience
• Strong organisational skills and the ability to manage multiple priorities
• Proactive approach with ownership mindset
• Good IT skills with Microsoft Office and office systems
• Excellent communication and professional manner
• Discretion with confidential information
• Flexibility to attend the office on a hybrid pattern

Aufgaben

• Manage day-to-day running of the London office, ensuring it is organised, stocked and welcoming for colleagues and visitors
• Liaise with suppliers and service providers regarding facilities and office requirements
• Arrange meetings, meeting rooms, catering and travel as required
• Plan and coordinate team events (Christmas party, dinners, social events, birthdays)
• Manage expenses for the London office and process invoices
• Provide EA support to Director of Investor Relations and Jersey team, including diary coordination and travel bookings
• Provide admin support to other London office staff as needed
• Offer holiday/absence cover for EA, including diary management and travel coordination
• Assist colleagues with basic IT queries and coordinate with IT support as needed
• Maintain accurate office records and update processes
• Take on additional admin/operational tasks as needed

Jobbeschreibung

Bain and Gray, an international investment firm in London’s West End, seeks an organised Office Administrator for a 13‑month contract. Hybrid role with a mix of office-based and remote work, supporting the Director of Investor Relations and Jersey team, and providing EA holiday cover as needed.

The role involves office management, expenses, invoice processing, event planning and varied admin tasks to ensure smooth operations and a welcoming environment for a small team.