Executive Assistant & Office Manager to CEO — Hybrid

Bain and Gray; City Of London; Hybrid; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Hybrid work

Discretionary bonus

Pet-friendly office

Additional holidays

Job summary

Bain and Gray in Central London is seeking an Executive Assistant to the CEO with an Office Manager remit. The role combines high-level diary management and complex travel coordination with day-to-day office oversight within a small, social design studio.

Approximately 80% EA support and 20% Office Management, you’ll work autonomously, anticipate needs, and maintain high standards. This role offers hybrid working and exposure to boutique luxury interiors.

Qualifications

• Polished, confident, highly organised PA/EA with exceptional attention to detail.
• Experience in a smaller business combining PA/EA support with Office Management is valuable.
• Proactive and autonomous work style, able to take ownership.
• French-speaking would be a bonus but is not essential.

Responsibilities

• Extensive diary and calendar management for the CEO.
• Coordinate complex international travel across Europe, the Middle East, USA and beyond.
• Manage visas, itineraries and travel changes.
• Inbox and email management for the CEO.
• Anticipate priorities and prepare the CEO.
• Act as gatekeeper and main contact for the CEO.
• Meet and greet clients and visitors.
• Handle inquiries and office communications.
• Oversee day-to-day office operations.
• Support wider team with ad hoc administrative tasks.

Skills

Diary management

Travel coordination

Executive support

Office management

Attention to detail

Gatekeeper

Autonomous working

Communication skills

Tools

OMBS training

Quest training

Job description

Bain and Gray in Central London is seeking an Executive Assistant to the CEO with an Office Manager remit. The role combines high-level diary management and complex travel coordination with day-to-day office oversight within a small, social design studio.

Approximately 80% EA support and 20% Office Management, you’ll work autonomously, anticipate needs, and maintain high standards. This role offers hybrid working and exposure to boutique luxury interiors.