Hybrid Front Office & Facilities Coordinator – Heathrow

Ferrovial Construction; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Ferrovial Construction UK is seeking a Front Office Administrator to provide high‑quality administrative and front‑of‑house support for the Heathrow project, ensuring seamless daily operations in a busy office environment.

You will manage room bookings, coordinate IT and catering, assist with facilities, onboarding, and events, and help maintain filing systems and pass documentation for Landside and airside access. This role is hybrid with 4 days office-based and 1 day remote.

Qualifications

• Strong administrative, organisational and time management skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Office, especially Excel.
• Reliable team player able to work under pressure.

Responsibilities

• Manage project room bookings and arrange IT and catering.
• Provide facilities management including stationery, post handling, kitchen stocking, parking and courier coordination.
• Support office IT equipment and onboarding/offboarding of staff.
• Provide administrative support to management and promote company values.
• Organise and help run company events and training of new staff.
• Prepare documentation for Landside and airside passes and support licensing/permits.

Skills

Administrative skills

Time management

Excel

Communication

Team player

IT proficiency

Tools

Microsoft Office

Job description

Ferrovial Construction UK is seeking a Front Office Administrator to provide high‑quality administrative and front‑of‑house support for the Heathrow project, ensuring seamless daily operations in a busy office environment.

You will manage room bookings, coordinate IT and catering, assist with facilities, onboarding, and events, and help maintain filing systems and pass documentation for Landside and airside access. This role is hybrid with 4 days office-based and 1 day remote.