Heathrow Front Office Administrator (Hybrid)

Ferrovial Agroman SA; England; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

Ferrovial Construction UK seeks a Front Office Administrator to provide high-quality administrative and front-of-house support for the Heathrow project. 40.5 hours per week (4 days in the office, 1 day working from home).

Responsibilities include room bookings, facilities management, IT equipment coordination, and supporting management. Fire marshal/first aider training may be required; role covers multiple Ferrovial offices around Heathrow.

Qualifications

• Excellent written and verbal communication skills.
• Strong IT skills with proficiency in Microsoft Office, especially Excel.
• Strong administrative and organisational skills with attention to detail.
• Ability to work under pressure and meet deadlines.
• Team-oriented and proactive, with initiative.

Responsibilities

• Manage room bookings for the project and meeting requirements including IT and catering.
• Provide facilities management services: ordering stationary, post, kitchen stocks, parking, and couriers for visitors.
• Administer office IT equipment and coordinate onboarding/offboarding of staff.
• Provide administrative support to management as requested.
• Promote company values in dealings with employees, clients, subcontractors and external contacts.
• Assist in planning and executing company events and staff orientation/training.
• Support engineering teams by filing information into databases and maintaining filing systems.
• Report office progress to senior management and help improve operations and procedures.
• Manage all deliveries and act as fire marshal/first aider when required.
• Support multiple Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Center, Europark).
• Assist Office Manager with other tasks as needed.
• Prepare documents for Landside and airside passes, for people and vehicles.
• Support licensing and permits for airside access and works.

Skills

Administrative skills

IT skills

Excel proficiency

Communication skills

Team player

Proactive

Deadline-driven

Tools

Microsoft Office

Excel

Job description

Ferrovial Construction UK seeks a Front Office Administrator to provide high-quality administrative and front-of-house support for the Heathrow project. 40.5 hours per week (4 days in the office, 1 day working from home).

Responsibilities include room bookings, facilities management, IT equipment coordination, and supporting management. Fire marshal/first aider training may be required; role covers multiple Ferrovial offices around Heathrow.