Hybrid Fleet Coordinator & Admin Specialist

Michael Page; Old Warren; Hybrid; GBP 17,000 - 25,000; Full time

Benefits offered by this job

Hybrid working arrangement

Job summary

Michael Page is seeking a Fleet Coordinator to support the day-to-day administration and operational management of a national vehicle fleet. The role will ensure fleet compliance, coordinate vehicle-related activities, manage supplier relationships and support drivers across the organisation.

You will work in a collaborative, fast-paced environment, maintaining accurate records (MOTs, tax, insurance) and monitoring compliance deadlines.

Qualifications

• Previous experience within an administrative or coordination role.
• Strong customer service and stakeholder management skills.
• Excellent attention to detail and record-keeping abilities.
• Proficiency across Microsoft Office, including Excel.
• Experience maintaining databases and accurate records.
• Confident communication skills, both written and verbal.
• A proactive approach with the ability to work independently.
• A full UK Driving Licence with fewer than six penalty points.

Responsibilities

• Maintain fleet records (MOTs, tax, insurance, servicing, compliance).
• Monitor compliance schedules and deadlines.
• Support driver licence checking processes and records.
• Coordinate deliveries, collections, transfers and disposals.
• Act as point of contact for vehicle queries and driver escalations.
• Liaise with fleet providers on maintenance, repairs and replacements.
• Build relationships with suppliers and internal stakeholders.
• Produce fleet reports and management information for review.
• Support PO, invoice reconciliation and expenditure tracking.
• Manage fleet mailboxes and support Fleet/Procurement teams.

Skills

Administrative experience

Customer service

Stakeholder management

Attention to detail

Written and verbal communication

Independent work

Tools

Microsoft Office

Excel

Database management

Job description

Michael Page is seeking a Fleet Coordinator to support the day-to-day administration and operational management of a national vehicle fleet. The role will ensure fleet compliance, coordinate vehicle-related activities, manage supplier relationships and support drivers across the organisation.

You will work in a collaborative, fast-paced environment, maintaining accurate records (MOTs, tax, insurance) and monitoring compliance deadlines.