Fleet Coordinator

Michael Page; Old Warren; Hybrid; GBP 17,000 - 25,000; Full time

Benefits offered by this job

Hybrid working arrangement

Job summary

Michael Page is seeking a Fleet Coordinator to support the day-to-day administration and operational management of a national vehicle fleet. The role will ensure fleet compliance, coordinate vehicle-related activities, manage supplier relationships and support drivers across the organisation.

You will work in a collaborative, fast-paced environment, maintaining accurate records (MOTs, tax, insurance) and monitoring compliance deadlines.

Qualifications

• Previous experience within an administrative or coordination role.
• Strong customer service and stakeholder management skills.
• Excellent attention to detail and record-keeping abilities.
• Proficiency across Microsoft Office, including Excel.
• Experience maintaining databases and accurate records.
• Confident communication skills, both written and verbal.
• A proactive approach with the ability to work independently.
• A full UK Driving Licence with fewer than six penalty points.

Responsibilities

• Maintain fleet records (MOTs, tax, insurance, servicing, compliance).
• Monitor compliance schedules and deadlines.
• Support driver licence checking processes and records.
• Coordinate deliveries, collections, transfers and disposals.
• Act as point of contact for vehicle queries and driver escalations.
• Liaise with fleet providers on maintenance, repairs and replacements.
• Build relationships with suppliers and internal stakeholders.
• Produce fleet reports and management information for review.
• Support PO, invoice reconciliation and expenditure tracking.
• Manage fleet mailboxes and support Fleet/Procurement teams.

Skills

Administrative experience

Customer service

Stakeholder management

Attention to detail

Written and verbal communication

Independent work

Tools

Microsoft Office

Excel

Database management

Job description

An exciting opportunity has arisen for an organised and proactive Fleet Coordinator to support the day-to-day administration and operational management of a national vehicle fleet. This role will play a key part in ensuring fleet compliance, coordinating vehicle-related activities, managing supplier relationships and supporting drivers across the organisation.

Client Details

Our client is a well-established national organisation with a strong reputation for delivering vital services across the UK. With a collaborative and people-focused culture, they are committed to making a meaningful difference whilst investing in their employees and operational excellence.

Key Responsibilities

• Maintain accurate fleet records including MOTs, vehicle tax, insurance, servicing and compliance documentation.
• Monitor vehicle compliance schedules and ensure actions are completed within required deadlines.
• Support driver licence checking processes and maintain associated records.
• Coordinate vehicle deliveries, collections, transfers and disposals.
• Act as a point of contact for vehicle-related queries and driver escalations.
• Liaise with fleet management providers regarding vehicle maintenance, repairs, breakdowns and replacement vehicles.
• Build strong relationships with suppliers, leasing providers and internal stakeholders.
• Produce fleet reports and management information for management review.
• Support purchase order, invoice reconciliation and fleet expenditure tracking.
• Manage fleet mailboxes and provide general administrative support to the wider Fleet and Procurement teams.

Profile

The ideal candidate will be an experienced Coordinator or Administrator with strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.

You will possess:

• Previous experience within an administrative or coordination role.
• Strong customer service and stakeholder management skills.
• Excellent attention to detail and record-keeping abilities.
• Proficiency across Microsoft Office, including Excel.
• Experience maintaining databases and accurate records.
• Confident communication skills, both written and verbal.
• A proactive approach with the ability to work independently.
• A full UK Driving Licence with fewer than six penalty points.Experience within fleet, transport, logistics or vehicle-related environments would be advantageous but is not essential.

Job Offer

• Competitive hourly rate.
• Hybrid working arrangement.
• Opportunity to join a respected national organisation.
• Varied and fast-paced role with exposure to multiple stakeholders.
• Supportive and collaborative team environment.
• Ongoing training and development opportunities.
• The chance to contribute to a meaningful organisation with a strong social purpose.

We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best