Hybrid Executive Assistant to C‑Suite | Travel & Events

The Jockey Club; Nottingham; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

TeamPass Ticket scheme

Pension scheme

Healthcare cashback

25 days annual leave

Cycle to work

Retail discounts

Job summary

The Jockey Club is seeking an Executive Assistant based at Nottingham Racecourse with travel to other locations. You’ll support our CEO Racecourses, Chief People Officer and Chief Technology Officer, manage complex diaries, prepare reports and coordinate priorities across senior stakeholders, while maintaining discretion.

This hybrid role offers up to two days of home working per week, travel with senior leaders to different racecourses, and involvement in events and strategic initiatives across

Qualifications

• Proven track record as an Executive or Personal Assistant, Office Manager or similar role.
• Expertise in office software, including Microsoft Office Suite.
• Exceptional organisation & time management to juggle multiple priorities.
• Strong communication & interpersonal skills to engage effectively at all levels.
• Discreet & trustworthy, adept at handling confidential information.
• Thrives under pressure, prioritising tasks and meeting tight deadlines.
• Sharp problem-solving & outstanding attention to detail.

Responsibilities

• Manage complex diaries, schedule meetings and coordinate priorities across multiple senior stakeholders.
• Act as a professional point of contact, handling correspondence and building strong relationships with colleagues and external partners.
• Organise UK and international travel, including itineraries, accommodation and logistics.
• Prepare reports, presentations, agendas and other business-critical documentation.
• Coordinate leadership meetings and taking accurate minutes, supported by technology where possible. Tracking agreed actions through to completion.
• Provide project support across a range of strategic business initiatives, helping to ensure key milestones and deadlines are achieved.
• Manage expenses and maintaining confidential records with accuracy, discretion and attention to detail.
• Support the planning and delivery of events, conferences and special projects, whilst collaborating closely with administrative colleagues across the business.

Skills

Executive support

Diary management

MS Office

Communication

Discretion

Organisational skills

Time management

Tools

Microsoft Office Suite

Job description

The Jockey Club is seeking an Executive Assistant based at Nottingham Racecourse with travel to other locations. You’ll support our CEO Racecourses, Chief People Officer and Chief Technology Officer, manage complex diaries, prepare reports and coordinate priorities across senior stakeholders, while maintaining discretion.

This hybrid role offers up to two days of home working per week, travel with senior leaders to different racecourses, and involvement in events and strategic initiatives across