Executive Assistant

The Jockey Club; Nottingham; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

TeamPass Ticket scheme

Pension scheme

Healthcare cashback

25 days annual leave

Cycle to work

Retail discounts

Job summary

The Jockey Club is seeking an Executive Assistant based at Nottingham Racecourse with travel to other locations. You’ll support our CEO Racecourses, Chief People Officer and Chief Technology Officer, manage complex diaries, prepare reports and coordinate priorities across senior stakeholders, while maintaining discretion.

This hybrid role offers up to two days of home working per week, travel with senior leaders to different racecourses, and involvement in events and strategic initiatives across

Qualifications

• Proven track record as an Executive or Personal Assistant, Office Manager or similar role.
• Expertise in office software, including Microsoft Office Suite.
• Exceptional organisation & time management to juggle multiple priorities.
• Strong communication & interpersonal skills to engage effectively at all levels.
• Discreet & trustworthy, adept at handling confidential information.
• Thrives under pressure, prioritising tasks and meeting tight deadlines.
• Sharp problem-solving & outstanding attention to detail.

Responsibilities

• Manage complex diaries, schedule meetings and coordinate priorities across multiple senior stakeholders.
• Act as a professional point of contact, handling correspondence and building strong relationships with colleagues and external partners.
• Organise UK and international travel, including itineraries, accommodation and logistics.
• Prepare reports, presentations, agendas and other business-critical documentation.
• Coordinate leadership meetings and taking accurate minutes, supported by technology where possible. Tracking agreed actions through to completion.
• Provide project support across a range of strategic business initiatives, helping to ensure key milestones and deadlines are achieved.
• Manage expenses and maintaining confidential records with accuracy, discretion and attention to detail.
• Support the planning and delivery of events, conferences and special projects, whilst collaborating closely with administrative colleagues across the business.

Skills

Executive support

Diary management

MS Office

Communication

Discretion

Organisational skills

Time management

Tools

Microsoft Office Suite

Job description

Based at:Nottingham Racecourse with travel to other locations. The role offers up to two days’ home working per week, with the remaining days worked at Nottingham or other Jockey Club locations according to the needs of the role. This may include travelling with the senior leaders you support to work from different racecourses.

Contract type:Permanent

Hours:37.5 hours per week

About the role

As our Executive Assistant, you’ll support our Chief Executive Officer Racecourses, Chief People Officer and Chief Technology Officer in a varied, fast-paced role at the heart of the business. You’ll anticipate their needs, manage competing demands and build effective relationships at all levels. Exceptional organisational skills and absolute discretion will be essential.

About The Jockey Club

The Jockey Club stages thrilling sporting occasions and live events nationwide including The Grand National, The Cheltenham Festival & The Derby. Owning & operating 15 courses, millions of people every year enjoy the special experiences we offer through racing, music, food and entertainment on racedays and beyond.

As the largest commercial group in British racing, we are guided by our mission to act for the long term good of the sport. Every penny we make goes back into racing to promote excellence within Britain’s second biggest spectator sport. Our people are what makes this possible.

At The Jockey Club people are at the heart of what we do and drive our success. We are inclusive and actively seek to attract people with unique backgrounds and perspectives. Diverse, collaborative teams are pivotal to our success and support the potential and growth of all our people.

The Executive Assistant will

• Manage complex diaries, schedule meetings and coordinate priorities across multiple senior stakeholders.
• Act as a professional point of contact, handling correspondence and building strong relationships with colleagues and external partners.
• Organise UK and international travel, including itineraries, accommodation and logistics.
• Prepare reports, presentations, agendas and other business-critical documentation.
• Coordinate leadership meetings and taking accurate minutes, supported by technology where possible. Tracking agreed actions through to completion.
• Provide project support across a range of strategic business initiatives, helping to ensure key milestones and deadlines are achieved.
• Manage expenses and maintaining confidential records with accuracy, discretion and attention to detail.
• Support the planning and delivery of events, conferences and special projects, whilst collaborating closely with administrative colleagues across the business.

About You

• Proven track record as an Executive or Personal Assistant, Office Manager or similar role.
• Expertise in office software, including Microsoft Office Suite.
• Exceptional organisation & time management to juggle multiple priorities.
• Strong communication & interpersonal skills to engage effectively at all levels.
• Discreet & trustworthy, adept at handling confidential information.
• Thrives under pressure, prioritising tasks and meeting tight deadlines.
• Sharp problem-solving & outstanding attention to detail.

What we offer in return

• Our TeamPass Ticket scheme gives all colleagues free entry to any of our race day or music events, with free entry for three friends or family members too.
• An award-winning pension scheme provider with a generous employer contribution
• A healthcare cash back plan enabling you to claim money back on health & wellbeing services.
• 25 days annual leave A whole host of other benefits including a ride to work cycle scheme & discounts across varying retailers & services.

The closing date is 17 November.