Hybrid Assistant Property Manager – Admin & Coordination Pro

Rendall & Rittner; Southampton, Greater London; Hybrid; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Discretionary bonus

25 days holiday + bank holidays

Private healthcare

Telus Health wellbeing

Cycle to Work

Training & development

Job summary

Rendall & Rittner is seeking an Assistant Property Manager to support two Senior Property Managers with day-to-day admin across sites around Southampton and The Hamptons in Worcester Park. The role is hybrid, with work from home favored and occasional visits to offices or site offices.

You will manage inboxes, update records, draft correspondence, prepare reports and coordinate repairs, quotes and purchases, while learning from experienced managers and using Outlook and our internal systems.

Qualifications

• Experience in lettings or property administration, especially in resident-facing roles.
• Exposure to block or residential property management environments.
• Strong customer service background in a regulated or process-driven setting.
• Familiarity with scheduling, record-keeping and document control.
• A full driving licence and access to a car can be beneficial for occasional site visits.

Responsibilities

• Managing Outlook inboxes, diaries and task lists for two Senior Property Managers.
• Updating internal property management systems, logs and document repositories.
• Drafting letters, reports and resident communications, and issuing contractor instructions.
• Coordinating repairs, quotes, purchase orders and follow-ups to completion.
• Preparing packs for meetings and tracking actions afterwards.
• Supporting occasional site visits with scheduling, paperwork and note-taking.

Skills

Outlook proficiency

Administrative skills

Communication

Time management

Tools

Property management systems

Job description

Rendall & Rittner is seeking an Assistant Property Manager to support two Senior Property Managers with day-to-day admin across sites around Southampton and The Hamptons in Worcester Park. The role is hybrid, with work from home favored and occasional visits to offices or site offices.

You will manage inboxes, update records, draft correspondence, prepare reports and coordinate repairs, quotes and purchases, while learning from experienced managers and using Outlook and our internal systems.