Hybrid Admin & Data Reporting Specialist

First Light UK; Plymouth; Hybrid; GBP 20,000 - 21,000; Part time

Benefits offered by this job

Induction and training programme

Well-being day per year

Job summary

First Light UK in Plymouth offers a permanent, part‑time Administrator role (30 hours/week) with hybrid working. The role supports Cornwall and Plymouth Services, coordinating admin tasks, reporting, and data management while ensuring high-quality information for clients and staff.

Applicants should be proficient in Word, Excel and Outlook, able to create charts, and manage data in Halo and Oasis. The role requires discretion, motivation and ability to work unsupervised.

Qualifications

• Excellent literacy and experience with databases.
• Understanding safeguarding issues and legal responsibilities.
• Excellent telephone and interpersonal skills; handle enquiries sensitively.
• Ability to manage confidential information appropriately.

Responsibilities

• Provide administrative support to the Cornwall and Plymouth Services.
• Create, develop, implement and maintain administrative systems.
• Develop, implement and maintain data systems, including data inputting.
• Maintain data integrity and prepare reports using the Client Management System.
• Ensure data integrity of Oasis and Halo; report quarterly data.
• Manage shared e-mail inboxes and other correspondence.
• Process referral paperwork to meet service criteria.
• Handle enquiries in person, by phone, and via email with prompt action.
• Maintain confidentiality and handle sensitive issues appropriately.
• Raise Purchase Orders.

Skills

Telephone skills

Interpersonal skills

Confidentiality

Data entry

Tools

Microsoft Word

Microsoft Excel

Outlook

Halo

Oasis

Job description

First Light UK in Plymouth offers a permanent, part‑time Administrator role (30 hours/week) with hybrid working. The role supports Cornwall and Plymouth Services, coordinating admin tasks, reporting, and data management while ensuring high-quality information for clients and staff.

Applicants should be proficient in Word, Excel and Outlook, able to create charts, and manage data in Halo and Oasis. The role requires discretion, motivation and ability to work unsupervised.