HVAC Service Operations Admin | Detail-Driven Pro

Srsuk; Greater London; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Job summary

Wimbledon, South West London based Service Operations Administrator role within a busy HVAC service department. You will manage documentation, records and invoicing workflows, ensuring all paperwork is complete and compliant. Experience in service or engineering administration is preferred, with strong IT skills in Excel and Outlook.

The role emphasizes ownership of administrative tasks, accuracy, organisation and proactive follow-through in a fast-paced environment.

Qualifications

• Essential: proven experience in service/operations administration within a busy environment.
• Strong documentation and records management experience.
• Excellent organisational skills and attention to detail.
• Proactive approach to chasing information and resolving discrepancies.

Responsibilities

• Manage and maintain service-related paperwork, records and documentation.
• Process engineer job sheets and service reports.
• Track refrigerant cylinder hire, locations, and status.
• Monitor F-Gas certification records and compliance docs.
• Support timely invoicing by processing completed paperwork.
• Liaise with Service Coordinators and engineers to resolve discrepancies.

Job description

Wimbledon, South West London based Service Operations Administrator role within a busy HVAC service department. You will manage documentation, records and invoicing workflows, ensuring all paperwork is complete and compliant. Experience in service or engineering administration is preferred, with strong IT skills in Excel and Outlook.

The role emphasizes ownership of administrative tasks, accuracy, organisation and proactive follow-through in a fast-paced environment.