Human Resources Assistant

JR United Kingdom; Reading; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a well-established HR team at a leading company in Reading, where you'll gain hands-on experience in core HR practices while working towards your CIPD Level 3 qualification. This fixed-term contract role involves supporting HR operational processes, managing payroll, and assisting with onboarding and employee queries.

Benefits

25 days holiday plus bank holidays

Life Assurance (4 x base salary)

Pension Scheme with employer contribution

Employee Assistance Programme

Cycle2Work Scheme

Flu Jab

Access to additional discounts/perks

Qualifications

• Experience in handling demanding administrative tasks.
• Knowledge of MS 365 applications.
• Must be organized and able to manage daily responsibilities.

Responsibilities

• Manage day-to-day HR queries and support administration for employee lifecycle.
• Administer payroll processes and manage payroll queries.
• Support onboarding and leavers process ensuring compliance.

Skills

Attention to detail

Communication

Organizational skills

Education

CIPD Level 3 qualification

Maths and English at grade A-C (or equivalent)

Tools

MS 365

Job description

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Take the next step in your career by joining a well-established HR team, gaining hands-on experience in core HR practices while working towards your CIPD Level 3 qualification.

This is a Fixed Term Contract - 12 Months

Division: Human Resources

Department: Human Resources

Reports to (Job Title): Head of HR – Sales, Marketing, Operations and Finance

Main Goal

Responsible for supporting the administering of HR Operational processes, systems and reporting in the delivery of HR services. Assist in supporting the HR team in the delivery of the HR policies and procedures as required.

The individual must work well in a collaborative setting as teamwork and working closely with the other HR colleagues in the successful delivery of this role. This role will require covering the other HR colleagues (and vice-versa) during all incidents of absence, including holiday and sickness etc.

Responsibilities/Tasks

Adhoc/Day to day tasks

• Effectively manage and respond to day-to-day HR queries via our shared Hrinfo mailbox, employee portal, SharePoint and teams, handling all queries in a professional and respectful manner.
• Provide the support administration for all employee life cycle matters, benefits and compensation and letter administration ensuring all activations and deactivations are handled and managed with the broker in a timely manner and reflected on OnBase.
• Perform and manage DBS checks and liaise with the relevant employees, line managers and customers to ensure we have the correct governance and safeguarding in place.
• Fleet administration – fines, charges and hire car support.
• Supporting the design and development of HR Operational changes to enable services to be delivered in a more digital manner.
• Any other tasks as directed commensurate with level of role.

Payroll

• Administering the payroll process each month, liaising with all stakeholders to assist in preparing payroll input.
• Managing payroll queries after its administration
• Administering and updating pension files to the pension provider and providing first line support on pension queries.

Onboarding and Leavers

• Administering the joining and leaving process to ensure employees are processed in good time, ensuring payroll is up to date with accurate data and making sure we are compliant with all relevant governance.
• Onboarding Administration (using MS 365) – Overall management of Onboarding and associated administration, saving it onto HR System (OnBase), Welcome emails, along with any new starter documents that are applicable.
• KnowBe4 – Database administration and support for our eLearning platform

Audit/Reporting

• Supporting Audit processes, ensuring all employee data is up to date and cleansed, and retrieving documentation as and when requested, this includes employee’s personal information, benefit information, employment offer information, fleet information.
• Effectively manage our HR System ensuring that all matters relating to the processing of information are carried out in a prompt, efficient and accurate manner using a variety of IT approaches and in accordance with legislation, policy and procedure.
• Update and complete the headcount report and organisational charts each month, reporting for Europe and Japan
• Responsible for ensuring that the HR system, and all related spreadsheets, applications and system records are always kept up to date, and all information is accurately recorded and cross checked.

Knowledge, Experience & Skills

• Experience in handling demanding administrative tasks, including handling frustrations and issues as they arise in a professional manner.
• Knowledge of MS 365 (Word, Excel, MS Outlook, SharePoint, Power Automate, Microsoft Forms, Planner)
• Experience of being organised and diligent in their work and able to manage the daily responsibilities together with additional projects as they arise.
• Must have excellent attention to detail and be able to communicate clearly – Ideally Maths and English at grade A-C (or equivalent)

Competencies and Key Success Factors

• Must be able to work independently, recognising the need to deliver against personal and role targets.
• Must be able to work as part of team and willing to engage in team development practices for personal and team development.
• Must be able to demonstrate a willingness to learn and develop, both technical and behavioural skills.
• Must be able to work collaboratively with all employees in the business, contributing to deliver the departments and organisational objectives
• Being courageous - proactively trying something different and speaking up to put forward new ideas.
• Must be willing to study Level 3 CIPD Apprenticeship

Our HR team work in an agile, open and transparent manner. We perform daily check in’s and collaborate to achieve goals with each other. An understanding of agile and change would be really valuable.

What we can offer you

• Salary (Competitive)
• 25 days holiday (All statutory bank holidays relevant to regional country) - 1 extra day after 5 years. Part time employees is a pro rata equivalent.
• The ability to Buy and Sell holiday (up to 5 days per year)
• Life Assurance (4 x base salary)
• Pension Scheme - A total contribution of 8% - 5% Employer and 3% Employee.
• Company sick pay (1 week after 6-month probationary period in first year, 4 weeks in years 2-3, 8 weeks in years 4-5 and 13 weeks from year 6 onwards)
• Employee Assistance Programme
• Coaching and Mentoring
• Cycle2Work Scheme - salary sacrifice scheme to purchase bikes at a discount
• Access to additional discounts / perks
• EyeCare - Access to money off for glasses and sight test
• Electric Car Scheme - Open to all eligible employees to benefit from getting an Electric Vehicle Via Salary Sacrifice
• Flu Jab
• Eligibility for Costco Membership

Values:

The values that underpin the Kyocera Group are the 5 C’s- Communication, Courage, Commitment, Cooperation and Consciousness. It is our firm belief that employees should live by these values and we would expect that you should show your commitment to these values by carrying out your work fairly and honourably, respecting people, our work as a business, and both our local and global community.

Equality and Diversity Statement: Kyocera is dedicated to creating a workplace where diversity is celebrated and everyone is treated with fairness, dignity, and respect. We welcome applicants from all backgrounds and are committed to providing reasonable adjustments during the recruitment process to ensure an inclusive experience for all.

Recruitment Agencies: Kyocera operates a Preferred Supplier List (PSL) of selected recruitment agencies and does not accept unsolicited CVs from agencies not on this list. Please refrain from submitting candidate details in response to this advert or to any Kyocera employees, as we are not responsible for any fees related to unsolicited CV submissions.