Human Resources Administrator

Orchard Hill College; Greater London; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

LGPS Pension Scheme

Salary Sacrifice Schemes

Employee Wellbeing support

Employee Discounts

Season Ticket Loan

Job summary

Orchard Hill College is seeking a proactive HR Administrator to provide first-line HR support and comprehensive administration across the Trust. You will handle end-to-end recruitment admin, pre-employment checks, payroll inputs, and maintain HR records with strict confidentiality.

The role requires CIPD Level 3 or equivalent and a willingness to travel between OHC&AT sites. You will support benefits, attend HR meetings, and deliver a high-quality HR service with discretion.

Qualifications

• Experience in a Human Resources Department.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Demonstrated organisational skills and attention to detail.
• Willingness to travel to other sites across OHC&AT locations on an ad-hoc basis.

Responsibilities

• Provide end-to-end recruitment administration including interviews and offers, coordinating with agencies and ensuring safer recruitment compliance.
• Manage pre-employment checks and clearance processes in line with safeguarding requirements.
• Prepare staff documentation including SNFs, payroll inputs, contracts and leavers with accuracy and timeliness.
• Maintain SCR and HR records, support benefits, and assist with HR meetings/documents.
• Serve as first point of contact for HR queries and maintain GDPR-compliant service.

Skills

HR administration

Communication

Data accuracy

Confidentiality

Education

CIPD Level 3 or equivalent

Tools

HRIS

Payroll software

Job description

We are looking for a proactive and organised Human Resources Administrator to join our team. This role provides first-line HR support and comprehensive HR administration across Orchard Hill College (OHC) and Orchard Hill College Academy Trust (OHCAT). Acting as a primary point of contact for HR-related queries, the successful candidate will support a wide range of HR operations and work flexibly across all areas of the HR function as required.

• Provide end-to-end recruitment administration, including advertising roles, coordinating interviews, issuing offers, liaising with agencies, and ensuring compliance with safer recruitment requirements, Trust policies, and pay frameworks.
• Manage all pre-employment and clearance checks in line with KCSIE and Trust procedures, ensuring staff are fully cleared before starting and escalating any concerns appropriately.
• Prepare and process Staff Notification Forms (SNFs), payroll inputs, contracts, variations, allowances, annual leave calculations, and leaver processes, ensuring accuracy, approvals, and timely payment.
• Maintain accurate HR system records, trackers, and the Single Central Record (SCR); prepare standard HR correspondence; support employee benefits; and assist with HR meetings and documentation.
• Act as a first point of contact for HR queries via shared inboxes, working collaboratively with schools and central teams while maintaining confidentiality, GDPR compliance, and a high-quality HR service.
• Proven experience of working within a Human Resources Department.
• Awareness of issues relating to people with learning difficulties and a willingness to work alongside students who may communicate through challenging behaviour.
• Demonstrable experience of maintaining accurate manual and electronic records.
• Possess of a minimum of CIPD level 3 qualification (or equivalent).
• Willingness to travel to other sites across all OHC&AT locations on an ad-hoc basis.

What the school offers its staff

OHC&AT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills. Below is just a selection of the benefits available to our employees: Rewards & Benefits:

• Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment
• Pension Scheme - you will be enrolled in the Local Government Pension Scheme (LGPS), offering life cover and financial protection for your family
• Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
• Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme and Free Virtual GP Appointments
• Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
• Other (Season Ticket Loan and Employee Referral Scheme)

Commitment to safeguarding