HR Administrator (part-time)

Orchard Hill College Academy Trust; Carshalton; On-site; GBP 23,000 - 30,000; Full time

Job summary

Orchard Hill College Academy Trust is seeking a proactive HR Administrator to provide first-line HR support and comprehensive HR administration across OHC and OHCAT. You will act as a primary HR contact, handling a range of operations and collaborating with schools and central teams.

The role requires experience in HR, CIPD Level 3, and a commitment to confidentiality and GDPR. Some travel to other OHC locations may be required.

Qualifications

• Experience working in a HR department.
• Ability to handle confidential information with GDPR compliance.
• Willingness to travel to other sites across locations when required.
• Awareness of learning difficulties and ability to work with students who communicate non-verbally.

Responsibilities

• Provide end-to-end HR administration, including recruitment processing and safer recruitment compliance.
• Manage pre-employment checks, SNFs, payroll inputs, contracts, variations, and leave calculations.
• Maintain SCR and HR records, prepare standard correspondence, support employee benefits, and assist HR meetings.
• Serve as first point of contact for HR queries, safeguarding confidentiality and delivering high-quality HR service.

Skills

HR administration

Recruitment admin

GDPR compliance

Confidentiality

Learning difficulties awareness

Education

CIPD Level 3

Job description

We are looking for a proactive and organised Human Resources Administrator to join our team. This role provides first-line HR support and comprehensive HR administration across Orchard Hill College (OHC) and Orchard Hill College Academy Trust (OHCAT). Acting as a primary point of contact for HR-related queries, the successful candidate will support a wide range of HR operations and work flexibly across all areas of the HR function as required.

Key Responsibilities:

• Provide end-to-end recruitment administration, including advertising roles, coordinating interviews, issuing offers, liaising with agencies, and ensuring compliance with safer recruitment requirements, Trust policies, and pay frameworks.
• Manage all pre-employment and clearance checks in line with KCSIE and Trust procedures, ensuring staff are fully cleared before starting and escalating any concerns appropriately.
• Prepare and process Staff Notification Forms (SNFs), payroll inputs, contracts, variations, allowances, annual leave calculations, and leaver processes, ensuring accuracy, approvals, and timely payment.
• Maintain accurate HR system records, trackers, and the Single Central Record (SCR); prepare standard HR correspondence; support employee benefits; and assist with HR meetings and documentation.
• Act as a first point of contact for HR queries via shared inboxes, working collaboratively with schools and central teams while maintaining confidentiality, GDPR compliance, and a high-quality HR service.

Key Requirements:

• Proven experience of working within a Human Resources Department.
• Awareness of issues relating to people with learning difficulties and a willingness to work alongside students who may communicate through challenging behaviour.
• Demonstrable experience of maintaining accurate manual and electronic records.
• Possess of a minimum of CIPD level 3 qualification (or equivalent).
• Willingness to travel to other sites across all OHC&AT locations on an ad-hoc basis