HR Administrator

eTeach UK Limited; Greater London; On-site; GBP 13,000 - 15,000; Part time

Benefits offered by this job

LGPS pension

Flexible working

Season ticket loan

Employee discounts

Employee wellbeing program

Free virtual GP appointments

Job summary

Orchard Hill College & Academy Trust (OHCAT) is seeking a proactive HR Administrator to deliver front-line HR support across OHCAT and Orchard Hill College. You will manage recruitment processes, pre-employment checks, contracts, and payroll inputs with strict attention to data privacy and compliance.

The role supports a wide range of HR operations and requires flexibility to work across multiple sites, including occasional travel.

Qualifications

• Experience in HR administration and recruitment
• Familiar with safeguarding and safer recruitment practices
• Proficient in maintaining accurate HR records and payroll inputs

Responsibilities

• Provide end-to-end recruitment administration, including advertising roles and coordinating interviews.
• Liaise with agencies and ensure safer recruitment compliance and pay frameworks.
• Prepare contracts, variations, annual leave calculations and leaver processes with accuracy.
• Maintain HR system records, trackers, SCR, and support benefits and HR meetings.

Skills

HR admin

Recruitment coordination

Staff onboarding

Data privacy (GDPR)

Education

CIPD Level 3

Job description

Salary: OHCAT Outer London Business Support Scale, Grade 5\\6, actual salary £12,881.17 - £14,695.33 per annum (FTE £33,123 - £37,788 per annum)

Location: Copthall House, 9 The Pavement, Grove Road, Sutton, Surrey, SM1 1DA

Working Pattern: 14hours per week (8.45am - 4.15pm on Thursday and 12.30pm – 4.00pm on Wednesday and Friday).

To Start in April 2027

Orchard Hill College & Academy Trust (OHC&AT) is a family of specialist education providers for pupils and students from nursery to further education. We operate across academies and college centres in London, Surrey, Sussex and Berkshire. Supporting our academies and college, OHC&AT also operates learning support services, such as nursing and therapy, and a central business support team which includes HR, finance and IT.

Pupils and students within the OHC&AT family have a wide range of learning abilities and additional needs. These include autistic spectrum disorder; speech, language and communication difficulties; social, emotional and mental health needs; profound and multiple learning disabilities; and physical disabilities including multi-sensory impairment and complex health conditions.

We are looking for a proactive and organised Human Resources Administrator to join our team. This role provides first-line HR support and comprehensive HR administration across Orchard Hill College (OHC) and Orchard Hill College Academy Trust (OHCAT). Acting as a primary point of contact for HR-related queries, the successful candidate will support a wide range of HR operations and work flexibly across all areas of the HR function as required.

Key Responsibilities

• Provide end-to-end recruitment administration, including advertising roles, coordinating interviews, issuing offers, liaising with agencies, and ensuring compliance with safer recruitment requirements, Trust policies, and pay frameworks.
• Manage all pre-employment and clearance checks in line with KCSIE and Trust procedures, ensuring staff are fully cleared before starting and escalating any concerns appropriately.
• Prepare and process Staff Notification Forms (SNFs), payroll inputs, contracts, variations, allowances, annual leave calculations, and leaver processes, ensuring accuracy, approvals, and timely payment.
• Maintain accurate HR system records, trackers, and the Single Central Record (SCR); prepare standard HR correspondence; support employee benefits; and assist with HR meetings and documentation.
• Act as a first point of contact for HR queries via shared inboxes, working collaboratively with schools and central teams while maintaining confidentiality, GDPR compliance, and a high-quality HR service.

Key Requirements

• Proven experience of working within a Human Resources Department.
• Awareness of issues relating to people with learning difficulties and a willingness to work alongside students who may communicate through challenging behaviour.
• Demonstrable experience of maintaining accurate manual and electronic records.
• Possess of a minimum of CIPD level 3 qualification (or equivalent).
• Willingness to travel to other sites across all OHC&AT locations on an ad-hoc basis.

OHC&AT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills. Below is just a selection of the benefits available to our employees:

Rewards & Benefits

• Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment
• Pension Scheme - you will be enrolled in the Local Government Pension Scheme (LGPS), offering life cover and financial protection for your family
• Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
• Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme and Free Virtual GP Appointments
• Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
• Other (Season Ticket Loan and Employee Referral Scheme)

Find out what makes OHC&AT a truly rewarding place to work – visit our ‘Work for Us’ page to learn more about opportunities across the Trust and the difference our staff make every day.

Working together to transform lives is what we do and across the whole organisation we have a range of experts and practitioners who advocate for children and young people with SEND to ensure they receive the best possible opportunities to achieve their full potential.

As a large specialist education provider we employ over 1500 people across our schools, college and central support team. There is a wide range of job roles available, ranging from teaching and therapy to business support roles and significant career progression opportunities.

It is an exciting time to be part of OHC&AT and we are keen to recruit talented people who can play a key role in realising our mission and who want to make a difference. In return, we offer training and development, competitive pay and benefits in a positive and inclusive working environment.

We are committed to promoting and advancing equality of opportunity by attracting and retaining the most diverse range of students, staff and partners.

Closing Date: 04/11/2026

Interviews will take place on: TBC

To help us manage applications effectively, we reserve the right to close this vacancy early if sufficient suitable applications are received.