HSE Admin & Reporting Specialist

Confidential; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Confidential is seeking an organized HSE administrative assistant to support the project team in Greater London. You will scan, file and upload HSE records, maintain trackers and KPI data, and assist with meeting admin and reporting tasks.

The role requires strong attention to detail, reliable time management and the ability to prioritise a busy workload. The successful candidate will contribute to safety communications and maintain various HSE systems on site.

Qualifications

• Good working knowledge of Microsoft Word and Excel.
• Previous experience in an administrative support role.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workload and meet deadlines.
• Proactive, self-motivated and reliable.
• Strong communication skills and a team-focused approach.
• Demonstrates honesty and integrity.
• Heavy reporting

Responsibilities

• Scan, file and upload HSE records to relevant systems.
• Maintain HSE trackers, spreadsheets and project documentation.
• Monitor safety observations, site inspections and accident investigations, tracking actions through to completion.
• Collate environmental data and support project KPI reporting.
• Track toolbox talks, safety briefings and monthly working hours.
• Prepare minutes for HSE meetings and assist with meeting administration.
• Produce HSE posters and maintain safety noticeboards and information stations.
• Manage HSE stationery and equipment, ordering supplies when required.
• Maintain internal and external client HSE systems.
• Provide general administrative support to the wider project team as required.

Skills

Word

Excel

Administrative support

Attention to detail

Time management

Communication skills

Team player

Adaptable

Heavy reporting

Tools

MS Office

Job description

Confidential is seeking an organized HSE administrative assistant to support the project team in Greater London. You will scan, file and upload HSE records, maintain trackers and KPI data, and assist with meeting admin and reporting tasks.

The role requires strong attention to detail, reliable time management and the ability to prioritise a busy workload. The successful candidate will contribute to safety communications and maintain various HSE systems on site.