HSE Administrator

Carmichael UK; City Of London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Carmichael UK is seeking an organised HSE Administrator to support the Health, Safety and Environmental team on a major project in West London. The role offers a fast-paced environment and a pathway to a career in health and safety.

You will maintain HSE records, track observations and inspections, update incident logs and assist with KPI data collection, while supporting meetings and communications across site teams and the wider project team.

Qualifications

• Previous experience in an administrative, coordinator or support role.
• Strong Microsoft Office skills, especially Excel and Word.
• Excellent attention to detail and a methodical approach to work.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Proactive attitude and willingness to get involved.
• Experience in construction, infrastructure, engineering or health and safety environments is advantageous but not essential.

Responsibilities

• Maintaining HSE records, including scanning, filing and uploading documents to systems.
• Tracking safety observations and site inspections; ensuring actions are closed out.
• Updating accident and incident logs and monitoring corrective actions.
• Supporting collection and reporting of health, safety and environmental data.
• Maintaining spreadsheets, trackers and reporting tools.
• Taking minutes at HSE meetings and distributing actions.
• Producing safety posters and supporting site noticeboards and safety stations.
• Tracking toolbox talks and workforce briefings.
• Assisting with environmental reporting and KPI data collection.
• Monitoring monthly project hours and workforce statistics.
• Managing HSE equipment and stationery stock levels.
• Providing general administrative support to the HSE team and wider project team.

Skills

Microsoft Office

Excel

Word

Attention to detail

Multi-tasking

Communication skills

Proactive attitude

Job description

Health, Safety & Environmental (HSE) Administrator

Location: West London

Salary: Competitive

Job Type: Full-Time, Contract

We're working with one of the UK's leading Tier 1 contractors, renowned for delivering some of the country's most complex and high-profile construction and infrastructure projects.

Due to continued growth and project demands, they are looking to appoint an HSE Administrator to support the Health, Safety and Environmental team on a major project in West London. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment and wants to build a career within health and safety.

The Opportunity

As HSE Administrator, you'll be the backbone of the HSE team, helping to keep systems organised, records up to date and key safety processes running smoothly across the project.

Working closely with site teams and HSE professionals, you'll play an important part in maintaining a strong safety culture while ensuring the project remains compliant and well managed from an administrative perspective.

What You'll Be Doing

• Maintaining HSE records, including scanning, filing and uploading documents to company and client systems.
• Tracking safety observations and site inspections, ensuring actions are followed through and closed out.
• Updating accident and incident logs and monitoring corrective actions.
• Supporting the collection and reporting of health, safety and environmental data.
• Maintaining spreadsheets, trackers and reporting tools.
• Taking minutes at HSE meetings and distributing actions where required.
• Producing safety posters and supporting site noticeboards and safety stations.
• Tracking toolbox talks, workforce briefings and safety communications.
• Assisting with environmental reporting and KPI data collection.
• Monitoring monthly project hours and workforce statistics.
• Managing HSE equipment and stationery stock levels.
• Providing general administrative support to the HSE team and wider project team as required.

What We're Looking For

We're keen to hear from individuals who are organised, reliable and take pride in producing accurate work.

You’ll ideally have:

• Previous experience within an administrative, coordinator or support role.
• Strong Microsoft Office skills, particularly Excel and Word.
• Excellent attention to detail and a methodical approach to work.
• The ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills.
• A proactive attitude and willingness to get involved.
• Experience within construction, infrastructure, engineering or health and safety environments would be advantageous, but is not essential.

Why Apply?

• Join a respected Tier 1 contractor with an excellent reputation in the industry.
• Be part of a major project with long-term opportunities.
• Gain exposure to industry-leading health, safety and environmental practices.
• Work alongside experienced professionals in a supportive team environment.
• Develop your career within a business that actively invests in its people