HR Systems Coordinator

Scape Australia Management Pty; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Scape Australia Management Pty is seeking an HR Systems Coordinator to manage and enhance their people systems, ensuring seamless HR and payroll operations. In this pivotal role, you'll collaborate closely with the People Team to streamline processes and improve the overall employee experience in a fun, innovative environment. With a commitment to personal and professional development, this is an opportunity to make a significant impact within a growing organization.

Benefits

Access to onsite gyms

Healthcare cash plan

Cycle to Work Scheme

Annual awards

Scape pension scheme

Qualifications

• Experience with HR systems essential.
• Advanced proficiency in data analysis tools.
• Experience with system implementation an advantage.

Responsibilities

• Oversee and maintain all People systems including HRIS and payroll.
• Maintain accurate employee records and process payroll information.
• Implement and streamline People processes for efficiency.

Skills

Tech-savvy

Data analysis

Organisational skills

Attention to detail

Communication

Education

CIPD/CIPP qualification

Tools

Microsoft Excel

Job description

Scape is a premium student accommodation provider with buildings across London, Surrey, Leeds, Australia and the US.We know that ‘home’ is a different feeling for everyone, so we create spaces that reflect our residents and their ambitions. Our buildings are beautifully designed with onsite facilities and 24/7 on-site staff. Beyond our world-class rooms and award-winning buildings, we’re committed to having a positive impact on our neighbours and planet. We are an established business, but we still maintain our fun, start-up culture, delivering the best living experience to thousands of students who live with us worldwide and creating a great place to work for our teams!

Location: HQ Tottenham Court Rd, there will also betravel across our sites.

Scape People Team

Scape People Team don’t just sit behind a desk; we are part of the Scape operational team who work across both HQ and our sites to make sure we partner our managers and understand and support our employees. We work across the employee lifecycle including recruitment, onboarding, absence management, learning and development, offboarding, employee benefits and most importantly enhancing our employee experience. You will join the Head of People and People Advisor at an exciting time as we develop our systems, capabilities and offerings to support a growing Scape team.

The HR Systems Coordinator will take the lead in managing and maintaining our people systems, including HR & payroll operations, learning activities, and data management. Working closely with the team, they will support process/system improvements and the implementation of new systems.

Your main responsibilities include:

• Oversee and maintain all People systems including the HRIS, learning management system (LMS), rota management system, payroll and the internal social media system.
• Maintain accurate employee records, including processing starters, leavers and changes.
• Process and maintain accurate records of employee benefits.
• Monitor and report on site rotas and approvals.
• Prepare payroll information.
• Monitor the payroll inbox and respond to payroll queries
• Support with the annual salary reviews including assisting with benchmarking salaries & benefits
• Monitor data to ensure compliance across all required areas including RTW, DBS and WTD.
• Monitor and update e-learning channels to maintain compliance across all mandatory training.
• Develop the learning platform to support further training and development opportunities.
• Draft and maintain accurate/up to date SOPs.
• Provide support and training to managers & employees on the use of People systems.
• Deliver monthly/quarterly and ad-hoc people analytics and reports.
• Implement and streamline People processes and systems usage to increase efficiency and effectiveness including automations where possible.
• Develop and manage people data dashboards in line with regular reporting.
• Support system transitions, implementations, integrations and upgrades
• Collaborate with IT and other departments to maximise system capabilities, usage and functionality.
• Resolve any system issue in a timely manner seeking internal/external support where needed.
• Maintain confidentiality across all required activities.
• Bring ideas and suggestions to the team to support process improvements and employee initiatives.
• Seek support and guidance from the team as and when required.
• Take ownership of self-development.
• Support the wider People Team as and when required.

Key experience, skills and attributes

• Tech-savvy with a keen interest in process improvement through the use of technology.
• Experience working with HR systems essential
• Experience with system implementation an advantage
• Advanced proficiency in Microsoft Excel and other data analysis tools.
• Knowledge of AI and how to use AI to support HR processes
• Initiative and the ability to work independently essential
• A strong team player who thrives in a collaborative environment
• Friendly, personable, and approachable
• Outstanding organisation and prioritisation skills
• Excellent attention to detail and data management skills.
• Confident, assertive and able to build a good report with all colleagues.
• Able to communicate effectively at all levels
• Respect for discretion and confidentiality
• Payroll experience an advantage
• Ability to work effectively under pressure and multi-task
• To be an excellent role model and promote the company culture and brand
• A flexible, hands-on individual who is happy to get involved in all areas of the business as required
• CIPD/CIPP qualification an advantage.

Why work with us?

We are passionate about what we do and building the best living experience for our residents. We love to support our people to achieve their potential, whatever that may be, and have numerous progression examples across our departments. As part of the People Team, you are in a great position to make a difference to our people and have an impact on our culture & people experience.

Our benefits include: E AP, Charity Day*, access to onsite gyms, healthcare cash plan, Access to our Cycle to Work & Tech Scheme*, annual awards, Scape pension scheme and much more.

Start Date: We are looking for someone to join the team as soon as possible.

Onboarding requirements:As part of your onboarding, you will be asked to provide 3 years of references.