HR Shared Services Administrator

Confidential; Birmingham; Hybrid; GBP 23,000 - 29,000; Full time

Job summary

Confidential in Birmingham is seeking a HR Shared Services Administrator to join their people team on a 3-month temporary contract. This role sits in a busy, process-driven environment with Agile Working – 1 Day Per Month in the office.

You will handle HR administration across the employee lifecycle, support onboarding, reference requests, Right to Work and DBS checks, and help maintain HR systems and records.

Qualifications

• Experience in HR Administration or HR Shared Services.
• Strong data accuracy and attention to detail.
• Excellent communication with managers and employees.

Responsibilities

• Handle high volume of employment reference requests daily.
• Follow up with line managers for probation confirmations.
• Support new starters and onboarding information completion.
• Assist with compliance activities, including Right to Work and DBS monitoring.
• Support onboarding and employee lifecycle administration.
• Process and maintain line manager changes in HR systems.
• Review and test HR process guides and documentation.
• Perform ad-hoc data cleansing and HR records maintenance.
• Provide general administrative support to HR team.

Skills

HR administration

Attention to detail

Multitasking

Communication skills

HR systems

Microsoft Office

Independent worker

Job description

HR Shared Services Administrator Birmingham (Agile Working - 1 Day Per Month in the Office) 26,000 3 Month Temporary Contract

Are you an organised HR Administrator looking for your next opportunity within a fast-paced and collaborative environment? We are supporting a growing Birmingham-based organisation in the search for a HR Shared Services Administrator to join their people team on a 3-month temporary contract. This is an excellent opportunity for an HR professional who enjoys working across a broad range of employee lifecycle activities and thrives in a high-volume, process-driven environment. Working as part of a supportive HR Shared Services function, you will play a key role in ensuring the smooth delivery of HR administration and employee support across the business.

Key Responsibilities

• Managing a high volume of employment reference requests on a daily basis
• Chasing line managers for outstanding probation review confirmations
• Supporting new starters and prompting employees to complete onboarding information
• Assisting with compliance activities, including Right to Work checks and DBS renewal monitoring
• Supporting onboarding and employee lifecycle administration
• Processing and maintaining line manager changes within HR systems
• Reviewing, updating and testing HR process guides and documentation
• Completing ad-hoc data cleansing and HR records maintenance activities
• Providing general administrative support to the wider HR team as required

About You

• Previous experience within an HR Administration, HR Shared Services or People Administration role
• Strong attention to detail and accuracy when handling employee data
• Comfortable managing multiple priorities and working to deadlines
• Excellent communication skills with the confidence to liaise with managers and employees at all levels
• Strong systems skills, including experience using HR systems and Microsoft Office
• Proactive, organised and able to work independently

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.