HR & Recruitment Administrator

Soben; Greater London; Remote; GBP 30,000 - 50,000; Full time

Job summary

An innovative consultancy firm is seeking a dynamic HR & Recruitment Administrator to join their growing team. This role is crucial in supporting HR and Talent Acquisition functions, ensuring smooth operational delivery and contributing to employee satisfaction. The ideal candidate will have strong organisational and interpersonal skills, with a proactive approach to problem-solving. This position offers flexibility and the chance to grow within a diverse team, making a meaningful impact on the company's ambitious growth targets. If you're looking for a role that combines responsibility with opportunities for personal development, this is the perfect fit.

Benefits

Flexible Schedules

Remote Work Opportunities

Ongoing Training and Development

Work-Life Balance Focus

Qualifications

• Minimum of 2 years’ experience in HR or recruitment administration.
• Proficiency with Microsoft Office Suite and ATS systems.
• Strong organisational and communication skills.

Responsibilities

• Deliver consistent support across HR and recruitment functions.
• Manage the Applicant Tracking System and maintain personnel records.
• Coordinate interview scheduling and provide administrative support.

Skills

Organisational Skills

Interpersonal Skills

Administrative Skills

Time Management

Communication Skills

Education

Experience in HR or Recruitment

Proficiency in Microsoft Office Suite

Tools

HRIS Systems

ATS Systems

Job description

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About the opportunity

We are looking for a HR & Recruitment Administrator to join our growing team. You’ll be joining Soben at an exciting time, playing a key role in helping us achieve our ambitious growth targets. The HR & Recruitment Administrator plays a critical role in supporting both the Human Resources and Talent Acquisition functions across the EMEA region. This position requires a dynamic, detail-oriented, and proactive individual with strong organisational, administrative, and interpersonal skills. The role ensures smooth operational delivery in HR and recruitment functions, contributing to employee satisfaction and efficient talent onboarding.

Department:

Human Resources

Location:

Remote UK

Description

We are looking for a HR & Recruitment Administrator to join our growing team. You’ll be joining Soben at an exciting time, playing a key role in helping us achieve our ambitious growth targets. The HR & Recruitment Administrator plays a critical role in supporting both the Human Resources and Talent Acquisition functions across the EMEA region. This position requires a dynamic, detail-oriented, and proactive individual with strong organisational, administrative, and interpersonal skills. The role ensures smooth operational delivery in HR and recruitment functions, contributing to employee satisfaction and efficient talent onboarding.

In this role you will:

• Deliver consistent and professional support across all HR and recruitment functions.
• Maintain accurate and compliant personnel records in line with GDPR and internal standards.
• Draft, post, and manage job advertisements across multiple platforms (e.g., CV Library, LinkedIn, Soben Careers Site).
• Manage the Applicant Tracking System (ATS), ensuring records are clean, up-to-date, and reflect the current hiring pipeline.
• Provide and schedule training for the ATS system and new starters.
• Coordinate interview scheduling between candidates and hiring teams, including managing executive calendars.
• Provide administrative support to the Key Account Manager and Talent Partner with RFP management and Bid processes.
• Format, edit, and standardise CVs to reflect Soben’s brand and client-ready standards.
• Act as the liaison between candidates and internal stakeholders throughout the recruitment lifecycle.
• Manage job offer processes, including drafting offer letters, conducting background/reference checks, and gathering new hire documents.
• Respond to routine employee queries related to policy, benefits, leave, and general HR support.
• Provide day-to-day administrative support to the HR Manager and Talent leadership, including document preparation, travel bookings, meeting coordination, and calendar management.
• Assist in tracking hardware/equipment allocations during onboarding/offboarding.

About you

• Minimum of 2 years’ experience in a fast-paced HR or recruitment administration role, ideally within a regional or global business.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), HRIS and ATS systems.
• Excellent verbal and written communication skills; ability to interact with individuals at all levels with professionalism and diplomacy.
• Strong time management and prioritisation abilities; able to manage multiple tasks and deadlines.
• Ability to work independently with minimal supervision while also being a strong team collaborator.
• High level of discretion and integrity, maintaining confidentiality of sensitive information.
• Flexible and open to change, with a proactive approach to problem-solving.

About life at Soben

We’re on a mission to rewrite the rules. We’re a diverse team of professionals who consider our work a vocation, not just a job. Inclusion is at the heart of our culture. Our diverse team brings a wealth of perspectives that enrich our work.

Grow with us

Our people are our greatest asset. We offer ongoing training and personal development, opportunities for quick progression, and responsibilities that foster growth, including exciting projects.

What you’ll get in return

Soben’s start-up mentality offers autonomy and a dynamic environment. We provide market-leading pay, flexible schedules, remote work opportunities, and a focus on work-life balance.

Our Leadership Principles

• We always deliver on our promises, no matter how small
• We solve our clients’ problems as if paying our rent or mortgage depends on it
• We have a bias for action
• We employ ambitious, hardworking, humble people open to feedback
• We manage costs with a business owner mentality
• We communicate honestly and directly
• We have a growth mindset
• We reinvest profits for long-term sustainability

About us

Soben offers world-class construction consultancy paired with hands-on commercial experience. We focus on cost, schedule, risk, and project management, delivering major projects on time and on budget with an obsessive commitment to excellence.

Additional Details

Seniority level: Entry level

Employment type: Full-time

Job function: Human Resources

Industries: Construction