HR & Recruitment Administrator

Soben; Greater London; Remote; GBP 30,000 - 50,000; Full time

Job summary

An innovative firm is seeking a dynamic HR & Recruitment Administrator to join its growing team. This role is pivotal in supporting HR and Talent Acquisition functions across the EMEA region. The ideal candidate will possess strong organisational and interpersonal skills, ensuring smooth operational delivery in HR and recruitment processes. You will have the opportunity to contribute to employee satisfaction and efficient talent onboarding, making a significant impact in a fast-paced environment. If you are detail-oriented and proactive, this is the perfect opportunity to grow with a company that values its people and promotes a culture of inclusion and continuous development.

Benefits

Flexible schedules

Remote work opportunities

Ongoing training and personal development

Work-life balance

Qualifications

• Minimum of 2 years’ experience in HR or recruitment administration.
• Proficiency with HRIS and ATS systems required.
• Strong communication and organisational skills are essential.

Responsibilities

• Deliver professional support across HR and recruitment functions.
• Manage the Applicant Tracking System and maintain personnel records.
• Coordinate interview scheduling and provide administrative support.

Skills

Organisational Skills

Interpersonal Skills

Attention to Detail

Time Management

Communication Skills

Proficiency with Microsoft Office Suite

HRIS and ATS Systems

Education

Bachelor's Degree in Human Resources or related field

Tools

Applicant Tracking System (ATS)

Microsoft Office Suite

Job description

Department:

Human Resources

Location:

Remote UK

Description

We are looking for a HR & Recruitment Administrator to join our growing team. You’ll be joining Soben at an exciting time, playing a key role in helping us achieve our ambitious growth targets. The HR & Recruitment Administrator plays a critical role in supporting both the Human Resources and Talent Acquisition functions across the EMEA region. This position requires a dynamic, detail-oriented, and proactive individual with strong organisational, administrative, and interpersonal skills. The role ensures smooth operational delivery in HR and recruitment functions, contributing to employee satisfaction and efficient talent onboarding.

In this role you will:

• Deliver consistent and professional support across all HR and recruitment functions.
• Maintain accurate and compliant personnel records in line with GDPR and internal standards.
• Draft, post, and manage job advertisements across multiple platforms (e.g., CV Library, LinkedIn, Soben Careers Site).
• Manage the Applicant Tracking System (ATS), ensuring records are clean, up-to-date, and reflect the current hiring pipeline.
• Provide and schedule training for the ATS system and new starters.
• Coordinate interview scheduling between candidates and hiring teams, including managing executive calendars.
• Provide administrative support to the Key Account Manager and Talent Partner with RFP management and Bid processes.
• Format, edit, and standardise CVs to reflect Soben’s brand and client-ready standards.
• Act as the liaison between candidates and internal stakeholders throughout the recruitment lifecycle.
• Manage job offer processes, including drafting offer letters, conducting background/reference checks, and gathering new hire documents.
• Respond to routine employee queries related to policy, benefits, leave, and general HR support.
• Provide day-to-day administrative support to the HR Manager and Talent leadership, including document preparation, travel bookings, meeting coordination, and calendar management.
• Assist in tracking hardware/equipment allocations during onboarding/offboarding.

About You

• Experience: Minimum of 2 years’ experience in a fast-paced HR or recruitment administration role, ideally within a regional or global business.
• Technical Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), HRIS and ATS systems.
• Communication: Excellent verbal and written communication skills; ability to interact with individuals at all levels with professionalism and diplomacy.
• Organisation: Strong time management and prioritisation abilities; able to manage multiple tasks and deadlines.
• Initiative: Ability to work independently with minimal supervision while also being a strong team collaborator.
• Discretion: High level of integrity and commitment to maintaining confidentiality of sensitive information.
• Adaptability: Flexible and open to change, with a proactive approach to problem-solving.

About Life At Soben

We’re on a mission to rewrite the rules. We’re a diverse team of professionals who consider our work a vocation, not just a job. This sense of purpose and affinity for what we do is what fuels our ambition, driving us to keep learning and seeking new challenges. Inclusion is at the heart of our company’s culture. We’re proud of our unique personality, and we know that our diverse team brings a wealth of perspectives that enrich our work.

Grow with us

Our people are our greatest asset, so you’ll get ongoing training and personal development to help you flourish, building a long-term and successful career with us. We’re small but mighty – you’ll have opportunities to progress quickly and be trusted with responsibilities you could only dream of in a larger organisation, including the chance to work on some of the industry's most exciting projects.

What You’ll Get In Return

Soben’s start-up mentality means every person has the autonomy to make a difference within a fast-paced, dynamic organisation. As well as market-leading pay and conditions, we provide an environment where everyone can flourish. We value work-life balance. Flexible schedules and remote work opportunities give you the opportunity to thrive at work and in your personal life.

Our Leadership Principles

• We always deliver on our promises, no matter how small
• We are driven to solve our clients’ problems as if paying our rent or mortgage depends on it
• We have a bias for action. Actions make things happen
• We employ the best people who are ambitious, hardworking, humble, and open to feedback. We empower them to “proceed until apprehended”
• We have a business owner mentality to cost management
• We are open, honest, and direct in our communications
• We have a growth mindset
• We reinvest our profits to create a sustainable business for the long term

About Us

Soben offers something different: world-class construction consultancy, paired with hands-on commercial experience. We increase certainty in our clients’ investments through cost, schedule, risk, and project management. With a track record of successfully delivering major construction projects, we pride ourselves on going the extra mile. And we always deliver on our promises.

An obsessive commitment to excellence and forensic attention to detail are the cornerstones of our culture. They’re how we help our clients deliver on time, on budget and with certainty, every time.