HR & People Administration Specialist — Hybrid

Kone; Knaphill; Hybrid; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

25 days annual leave

Bank holidays 8

Pension scheme

Private healthcare

GymFlex

Job summary

KONE in Woking is seeking a People & Communications Administrator to support HR processes, maintain employee data in Workday, and provide steady administration to the P&C team. You will be the first point of contact for colleagues, handling queries with discretion and accuracy.

This role offers hybrid working, training, and a benefits package as the company invests in its people. If you are organised, reliable, and able to manage competing priorities, you will thrive in this busy HR

Qualifications

• Proven experience in an administrative role; HR administration experience is highly desirable.
• Basic knowledge of HR practices and UK employment legislation is advantageous.
• Experience using HR systems; Workday experience would be a bonus.
• Strong attention to detail and a commitment to maintaining accurate data.
• Excellent written and verbal communication in English.

Responsibilities

• Monitor the HR mailbox and respond to employee queries within agreed timescales.
• Maintain accurate and confidential employee records and HR data in Workday.
• Ensure HR processes are followed in line with KONE requirements.
• Coordinate health and background checks for new hires.
• Prepare leaver reports and distribute information to third parties.
• Review contractual change letters and correct errors.
• Provide day-to-day admin support to People & Communications Business Partners.
• Process and manage HR-related invoices.
• Coordinate enhanced DBS checks.
• Manage PDI applications and follow-ups.
• Distribute hard-copy NVQ certificates to employees.
• Maintain absence information in Workday.
• Coordinate Cycle to Work approvals and payroll submission each month.
• Support Death in Service administration with confidentiality.
• Report company car and mobile phone activity to third-party provider.
• Maintain the intranet and HR policy updates.
• Produce and maintain weekly HR reports.
• Track visas and provide quarterly updates to HRBP(s).
• Complete quarterly data and payroll reconciliations between Workday and Payroll.

Skills

HR admin

Attention to detail

Excel

Workday

Data management

Communication

Tools

Workday

MS Office

Mail Merge

Job description

KONE in Woking is seeking a People & Communications Administrator to support HR processes, maintain employee data in Workday, and provide steady administration to the P&C team. You will be the first point of contact for colleagues, handling queries with discretion and accuracy.

This role offers hybrid working, training, and a benefits package as the company invests in its people. If you are organised, reliable, and able to manage competing priorities, you will thrive in this busy HR