HR & People Operations Administrator — Hybrid

KONE; Woking; Hybrid; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

25 days annual leave

Pension scheme

Bonus opportunity

Private healthcare

Dental insurance

GymFlex membership

Long-service awards

Job summary

KONE in Woking is seeking a People & Communications Administrator to support HR administration, maintain employee data, and assist across the P&C team. You will handle confidential information with discretion, support HR processes, and liaise with HR Partners and global teams.

The role requires attention to detail, ability to manage multiple tasks, English communication skills, and experience with HR systems such as Workday.

Qualifications

• Proven experience in an administrative role, HR administration desirable.
• Basic knowledge of UK employment legislation advantageous.
• Experience with HR systems; Workday experience a bonus.
• Strong attention to detail and data integrity.
• Ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal English communication.
• Proficiency in Microsoft Excel and MS Office.

Responsibilities

• Monitor HR mailbox and respond to employee queries promptly.
• Maintain confidential employee records and HR data in Workday.
• Ensure HR processes follow KONE requirements.
• Coordinate health and background checks for new hires.
• Prepare leaver reports and share with relevant parties.
• Review contractual change letters for errors and corrections.
• Provide admin support to People & Communications Business Partners.
• Process HR-related invoices and manage DBS checks.
• Manage PDI applications and NVQ certificate distribution.
• Update absence information in Workday and payroll data.
• Coordinate Cycle to Work approvals and payroll submissions.
• Support Death in Service administration with confidentiality.
• Report company car and mobile phone activity to third parties.
• Maintain HR policies on intranet and staff communications.

Skills

HR data handling

Workday experience

Microsoft Excel

UK employment law knowledge

Team collaboration

Tools

Workday

MS Office

Job description

KONE in Woking is seeking a People & Communications Administrator to support HR administration, maintain employee data, and assist across the P&C team. You will handle confidential information with discretion, support HR processes, and liaise with HR Partners and global teams.

The role requires attention to detail, ability to manage multiple tasks, English communication skills, and experience with HR systems such as Workday.