HR Onboarding & Records Specialist (Hybrid)

City Facilities Management Ltd.; Glasgow; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

33 Days Holiday incl. BH

Private Pension

HealthShield Cashback Plan

OneCity – Employee Discount

Employee Value Awards up to £250

Costco Membership discounts

Mental and Physical Health Services

Electric Car Scheme

First Bus Commuter Club

Job summary

City Facilities Management Ltd. is seeking a People Service Centre Administrator in Glasgow. The role supports onboarding and employee relations, ensuring a reliable service for customers on a hybrid working pattern (4 days in office, 1 day at home).

The role involves maintaining the People System, verifying documents, GDPR compliance and liaising with payroll to ensure accurate HR data and timely processing of changes.

Qualifications

• Knowledge of administration practices and processes.
• Good understanding of Working Time Directive and UK Right to Work rules.
• Strong GDPR awareness and data handling.
• Excellent customer service and communication skills.
• Ability to manage time effectively and work under pressure.

Responsibilities

• Maintain accurate updates in the People System and upload documents for each staff member.
• Keep the People drive organized and avoid duplication.
• Create Cascade records for hourly staff and verify holiday balances.
• Follow up on missing documentation for hourly colleagues.
• Validate Right to Work documents for new starters.
• Process leavers and contract changes in the People System.
• Peer-check new starter entries and perform ad-hoc admin tasks.
• Communicate with peers, managers and payroll to ensure smooth service.
• Ensure GDPR compliance in all activities.

Skills

Administration

WTD

Right to Work

GDPR

Customer service

Communication

Time management

Under pressure

Job description

City Facilities Management Ltd. is seeking a People Service Centre Administrator in Glasgow. The role supports onboarding and employee relations, ensuring a reliable service for customers on a hybrid working pattern (4 days in office, 1 day at home).

The role involves maintaining the People System, verifying documents, GDPR compliance and liaising with payroll to ensure accurate HR data and timely processing of changes.