HR Onboarding Administrator

Dignus Group; Walsall; On-site; GBP 12,000 - 16,000; Part time

Benefits offered by this job

28 days holiday

Benenden Health Plan

Referral scheme £500

Early Pay

EAP wellbeing

Life assurance 2x salary

Blue Light Card

Paid training

Career development

Job summary

Dignus Group is seeking a detail-focused HR Onboarding Administrator to support our Central Support team in Walsall. The role focuses on smooth onboarding, ensuring checks and documentation are completed accurately and on time.

You will collaborate with Recruitment, HR, Payroll, IT and operations to prepare new starters for their first day and ensure a positive onboarding experience. 20 hours per week, Mon-Fri.

Qualifications

• Previous experience in administration, ideally within HR, recruitment or onboarding.
• Strong organisational and administrative skills with attention to detail.
• Experience managing multiple tasks and deadlines while maintaining confidentiality.

Responsibilities

• Manage the new starter onboarding process from offer to first day.
• Coordinate pre-employment checks (right to work, DBS, references).
• Ensure onboarding documents are received, checked and recorded.
• Update HR and recruitment systems with accurate employee information.
• Liaise with Payroll and IT to set up new starters before start dates.
• Maintain GDPR compliance and handle sensitive information.

Skills

HR onboarding

Organisational skills

Attention to detail

MS Word

MS Excel

MS Outlook

Database systems

Communication skills

Privacy & GDPR

Independent work

Education

Administration/HR qualification

Tools

HR systems

Job description

Hours:Part time - 20 hours per week, Monday to Friday, 4 hours per day

Dignus Group is looking for an organised, proactive and detail-focused HR Onboarding Administrator to join our Central Support team.

This is an exciting opportunity for someone who enjoys working in a fast-paced environment and takes pride in making sure new employees have a smooth and positive experience from accepting their offer through to their first day with us.

The role will have a strong focus on new starter onboarding, ensuring all pre-employment checks, compliance requirements, documentation and system updates are completed accurately and on time. You will work closely with our Recruitment, HR, Payroll, IT and operational teams to ensure new starters are fully prepared to begin their employment with Dignus.

If you are highly organised, enjoy coordinating multiple tasks and are looking to develop your career within HR, we'd love to hear from you.

Key Responsibilities

• Managing the new starter onboarding process from offer stage through to the employee's first day
• Coordinating and monitoring pre-employment checks, including right to work, DBS, references and other compliance requirements
• Ensuring all required onboarding documentation is received, checked and accurately recorded
• Keeping candidates informed throughout the onboarding process and responding to queries promptly and professionally
• Liaising with candidates to chase outstanding information and documentation
• Working closely with Recruitment to ensure new starters move smoothly from offer through to onboarding
• Working with hiring managers and operational teams to ensure all onboarding requirements are completed
• Updating HR and recruitment systems with accurate employee information
• Ensuring new starter records are complete, accurate and up to date
• Supporting the preparation and issue of employment contracts and other new starter documentation
• Liaising with Payroll and IT to ensure new starters are set up correctly ahead of their start date
• Monitoring onboarding progress and identifying any outstanding actions that could impact a planned start date
• Supporting the administration of new starter paperwork and personnel records
• Maintaining confidentiality and ensuring GDPR requirements are followed at all times
• Providing general HR administration support when required

What We Offer

• 20 hours per week, Monday to Friday - 4 hours per day
• 28 days holiday inclusive of bank holidays, pro rata
• Additional annual leave at key career milestones
• Benenden Health Plan for added peace of mind
• £500 employee referral scheme
• Early Pay access for greater financial flexibility
• Employee Assistance Programme (EAP) wellbeing support
• Life assurance at 2x annual salary
• Blue Light Card access with discounts on retail, travel and leisure
• Paid training and access to recognised qualifications
• Clear development pathways and opportunities to progress within the organisation

What We're Looking For

• Previous experience in administration, ideally within HR, recruitment or onboarding
• Strong organisational and administrative skills
• Excellent attention to detail and accuracy
• Experience managing and prioritising multiple tasks and deadlines
• Good IT skills, including Microsoft Word, Excel and Outlook
• Experience working with databases or computerised systems
• Excellent written and verbal communication skills
• Professional telephone manner
• Ability to work independently and take ownership of tasks
• Good standard of education, including Maths and English
• Ability to handle confidential and sensitive information appropriately
• Previous experience within an HR or Recruitment environment
• Experience managing new starter onboarding
• Experience completing or coordinating right-to-work, DBS or employment reference checks
• Experience using HR, recruitment or onboarding systems
• Experience working within a regulated environment
• Administration or HR qualification

Why Join Us?

At Dignus Group, our people are at the heart of everything we do. You'll become part of a supportive Recruitment and HR team where your contribution is valued and where there are opportunities to develop your skills and career.

This role is ideal for someone who enjoys people-focused administration and coordination and wants to play an important part in ensuring every new starter has a smooth and well-organised journey into Dignus.

About Dignus

At Dignus Group we provide safe spaces for individuals who have challenging conditions that limit their ability to live independently and achieve the goals that others might take for granted.

Through our divisions, Dignus Specialist Care and Dignus Support, we provide varying levels of residential care and supported living to individuals with autistic spectrum disorders, mental health conditions, and physical and sensory disabilities.

Our diverse and responsive care pathway enables us to support people from leaving a more restrictive healthcare establishment to living in the most independent way possible.

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