HR & Office Administrator

Confidential; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Confidential in Greater London is seeking a highly organised HR & Office Administrator to support employee lifecycle processes, onboarding and learning administration, and provide executive support. You’ll be the face of the office, ensuring smooth operations for colleagues and visitors.

You will handle coordinating HR admin tasks, payroll support, records management and facilities, while maintaining strong relationships with internal teams and suppliers.

Qualifications

• Experience in office administration, reception or customer-facing role.
• Excellent organisation and high attention to detail required.
• Ability to manage multiple priorities and work independently.
• Professional verbal and written communication skills.
• Confidential and sensitive information handling experience.
• Proficiency in Microsoft 365 (Outlook/Word/Excel).
• Welcoming, professional, customer-focused approach.
• Strong relationship-building and collaborative mindset.

Responsibilities

• Act as first point of contact for visitors, colleagues and suppliers.
• Manage reception, meeting rooms, visitor arrangements and facilities.
• Coordinate post, couriers, stationery, catering and travel bookings.
• Support onboarding, employee lifecycle administration and HR documentation.
• Maintain accurate employee records and update HR systems
• Support payroll administration, purchase orders and HR operations
• Coordinate induction programmes and learning administration
• Provide admin support to senior leaders and People team
• Build relationships with internal teams, suppliers and service providers
• Identify opportunities to improve administrative processes and employee experience

Skills

Organisational skills

Attention to detail

Multi-tasking

Verbal and written communication

Confidential information handling

Microsoft 365 proficiency

Customer-focused approach

Relationship building

Tools

Microsoft 365 (Outlook, Word, Excel)

Job description

We're looking for a highly organised and proactive HR & Office Administrator to play a key role in creating a positive employee and visitor experience. This is a varied position that combines office coordination, HR administration, onboarding support, learning and development administration, and executive support.

You’ll be the face of the office, ensuring the workplace runs smoothly while supporting colleagues throughout the employee lifecycle.

What you'll be doing

• Acting as the first point of contact for visitors, colleagues and external suppliers
• Managing reception activities, meeting rooms, visitor arrangements and office facilities
• Coordinating office services including post, couriers, stationery, catering and travel bookings
• Supporting onboarding, employee lifecycle administration and HR documentation
• Maintaining accurate employee records and updating HR systems
• Assisting with payroll administration, purchase orders and general HR operations
• Coordinating induction programmes, training events and learning administration
• Providing administrative support to senior leaders and the wider People team
• Building strong relationships with internal teams, suppliers and service providers
• Identifying opportunities to improve administrative processes and employee experience

What we're looking for

• Previous experience in an office administration, reception or customer-facing administrative role
• Excellent organisational skills and strong attention to detail
• Ability to manage multiple priorities and work independentlyProfessional verbal and written communication skills
• Confidence handling confidential and sensitive information
• Proficiency in Microsoft 365, including Outlook, Word and Excel
• A welcoming, professional and customer-focused approach
• Strong relationship-building skills and a collaborative mindset

Desirable

• Experience working within HR, People Operations or Learning & Development
• Experience using HR systems or Learning Management Systems (LMS)
• Knowledge of onboarding, induction or training administration
• Exposure to payroll, purchasing or purchase order processes
• Experience supporting senior leaders or executive teams
• First Aid, Fire Marshal or Health & Safety training

Why join us?

This is an excellent opportunity to join a collaborative People team in a varied role where you’ll have a direct impact on both employee experience and the smooth running of the office. No two days are the same, making it ideal for someone who enjoys variety, organisation and helping others succeed.