Office Coordinator

KMK Recruitment; Epsom; On-site; GBP 18,000 - 29,000; Part time

Benefits offered by this job

Part-time pattern with set days

Supportive team environment

Job summary

KMK Recruitment is seeking an experienced HR & Office Coordinator to join a busy team on a part-time basis in the United Kingdom. The role blends HR administration with office coordination, facilities management and health & safety support.

The successful candidate will be highly organised, professional and capable of managing multiple priorities while maintaining confidentiality and attention to detail. Flexible hours and a welcoming environment are offered.

Qualifications

• At least 1 year of experience in office administration, facilities, HR administration or business support.
• Strong Microsoft Office skills and ability to learn new systems.
• Excellent organisational skills with the ability to prioritise workloads effectively.
• Exceptional attention to detail and accuracy.
• Strong verbal and written communication skills.
• Experience handling confidential information with discretion.
• Proactive, flexible and positive approach to problem solving.
• Ability to build strong relationships across all levels of an organisation.

Responsibilities

• Act as the first point of contact for visitors and maintain a professional reception.
• Manage office communications and respond to queries from employees and managers.
• Coordinate office facilities, supplies, stationery and refreshments.
• Oversee office systems and administration platforms.
• Arrange catering, hospitality and meeting requirements.
• Ensure the office environment is organised, safe and efficient.
• Support employee engagement initiatives and company events.
• Coordinate wellbeing communications and campaigns.
• Assist with onboarding and departmental induction for new starters.

Skills

Microsoft Office

Organisational skills

Communication skills

Problem solving

Education

1+ years experience in office/admin/HR

Tools

Office 365

Job description

Working Hours: 8:00am - 4:30pm (flexible)

The Opportunity

We are recruiting for an experienced and proactive HR & Office Coordinator to join a busy and friendly organisation on a part-time basis. This is a varied role combining HR administration, office coordination, employee engagement, facilities management and health & safety support.

The successful candidate will be highly organised, approachable and capable of managing multiple priorities while maintaining exceptional attention to detail and confidentiality.

Key Responsibilities

Office & Administrative Support

• Act as the first point of contact for visitors, ensuring a professional and welcoming reception.
• Manage office communications and respond to queries from employees and managers.
• Coordinate office facilities, supplies, stationery and refreshments.
• Oversee office systems and administration platforms.
• Arrange catering, hospitality and meeting requirements as required.
• Ensure the office environment remains organised, safe and efficient.
• Support employee engagement initiatives and company-wide events.
• Coordinate wellbeing communications and awareness campaigns.
• Assist with charity events, social activities and employee recognition programmes.
• Support onboarding activities and departmental induction training for new starters.

HR Administration

• Maintain employee records, training trackers and organisational charts.
• Provide administrative support to the HR function.
• Handle confidential employee information with professionalism and discretion.
• Assist with HR processes and record keeping.

Facilities, Compliance & Health & Safety

• Coordinate building maintenance, servicing schedules and repairs.
• Liaise with external suppliers and contractors.
• Support health & safety compliance activities and administration.
• Carry out weekly fire alarm testing and support evacuation procedures.
• Deliver health & safety and fire safety induction training.
• Conduct workplace risk assessments and support compliance requirements.

About You

To be successful in this role, you will have:

• At least 1 years' experience in an office administration, facilities, HR administration or business support role.
• Strong Microsoft Office skills and confidence learning new systems.
• Excellent organisational skills with the ability to prioritise workloads effectively.
• Exceptional attention to detail and accuracy.
• Strong verbal and written communication skills.
• Experience handling confidential information sensitively and professionally.
• A proactive, flexible and positive approach to problem solving.
• The ability to build strong working relationships across all levels of an organisation.
• Knowledge of health & safety administration would be advantageous.

What's on Offer

• Part-time working pattern with set days and hours.
• Varied and rewarding role with responsibility across HR, facilities and employee engagement.
• Supportive and collaborative working environment.
• Opportunity to contribute to employee wellbeing, workplace culture and operational excellence.

If you are an organised and people-focused professional looking for a varied part-time position, we would love to hear from you.