HR & Office Administrator

Harbour Learning Trust; Greater Lincolnshire; On-site; GBP 21,000 - 27,000; Full time

Job summary

Harbour Learning Trust is seeking an HR & Office Administrator to provide essential day-to-day support across human resources, compliance, safeguarding operations and office coordination. You will manage calendars, draft letters, take minutes, and assist with onboarding and HR data management.

The role requires experience in confidential records handling, strong written and verbal communication, and a flexible, integrity-driven approach aligned with the DANCE values. DBS checks apply.

Qualifications

• Manage complex calendars and draft formal letters.
• Take accurate minutes and support governance meetings.
• Assist with onboarding, DBS and pre-employment checks.
• Maintain confidential HR records in line with GDPR.

Responsibilities

• Draft and format letters, manage inbox queries, and coordinate front-of-house.
• Take minutes in HR reviews, capability procedures or investigations.
• Coordinate onboarding packs, inductions, and probation monitoring.
• Assist with DBS, Right to Work checks, and SCR entries.

Skills

Calendar management

Minute-taking

Data management (GDPR)

Written & verbal communication

Education

GCSE English & Maths (C/4) or equivalent

Tools

HR data systems

Job description

As the HR & Office Administrator, you will provide essential day-to-day administrative support to the Executive and Central teams across human resources, compliance, safeguarding operations, and office coordination. You will maintain accurate systems, assist with meeting administration, and deliver proactive, professional service to managers, staff, and visitors.,

• General Office & Document Support: Draft and format formal letters, maintain complex electronic calendars, schedule meetings, coordinate catering, manage inbox queries, and oversee front-of-house greeting and general office supplies.
• Meeting & Governance Administration: Take accurate minutes during meetings including HR reviews, capability procedures, or formal investigations ensuring action items and deadlines are distributed in a timely manner.
• Employee Life-cycle & On-boarding Support: Work with the Payroll and Recruitment Manager to coordinate on-boarding, issue starter/exit packs, schedule academy inductions, and monitor probation processes.
• Safeguarding & Pre-Employment Compliance: Assist central HR in completing required pre-employment clearance checks (DBS, Barred List, references, Right to Work) and updating Single Central Record (SCR) entries.
• HR Data & Absence Logging: Log central team employee sickness, leave, and attendance data to support absence trend monitoring, while maintaining accurate physical and electronic HR data systems., Educated to GCSE level (including Grade C/4 or above in English and Maths) or equivalent.
• Proven experience in general administrative work, document drafting, and complex calendar/diary management.
• Experience taking formal meeting notes or minute-taking.
• Experience maintaining confidential records and data management systems in line with GDPR guidelines.
• Excellent written and oral communication skills with high attention to detail.
• A flexible approach, strong work ethic, and high integrity with an ethically sound approach.
• A deep commitment to safeguarding and Harbour Learning Trust's DANCE values (Delight & Joy, Ambition, Nurture, Community, Empower)., We will communicate regularly and with clarity with our stakeholders and with each other, welcoming and reflecting on constructive feedback from others
• We will be aspirational for all, wanting the best for ourselves and for everyone

Come and join our happy, values led trust that truly believes in "success and happiness for all" Harbour Learning Trust is committed to safeguarding and promoting the welfare of children. All posts are subject to satisfactory background checks and enhanced DBS.

At Harbour Learning Trust, our success is built on a philosophy of care, inclusion, and high standards. We are a values-driven community where kindness, empathy, and ambition are at the heart of everything we do. We believe in providing an education that prepares every child to be a successful global citizen, and we are looking for a dedicated HR & Office Administrator to help us deliver on that vision.,

We are proud to have the highest performing primary and secondary schools in our area and we are honored to have been shortlisted for the TES Inclusive Trust of the Year Award for two years running. Most importantly, we are proud that we are improving the life chances for our children and giving them the tools and the values to lead happy and successful lives. Our Vision is to empower and inspire children, adults and communities to be ambitious, healthy and kind, dedicated to making our world a better place. The work we do is underpinned by our DANCE values and our magnificent seven behaviours.