HR Administration Assistant

Inspiration Trust Ltd; Cringleford; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

LGPS pension

Health plan

Employee Assistance Programme

24/7 virtual GP access

Cycle-to-work scheme

Discounts on services

Free parking

Job summary

Inspiration Trust seeks an organised HR Administration Assistant to support colleagues across the Trust with employee lifecycle administration and HR systems. You will prepare contracts, process changes, and maintain accurate records while ensuring GDPR compliance and data quality.

A detailed, service-oriented approach is essential in a fast-paced education environment. The role involves supporting payroll, managing HR platforms, and delivering efficient, customer-focused administrative services

Qualifications

• Experience in an administrative role within a busy office environment.
• Excellent attention to detail and high accuracy.
• Strong organisational and time management skills.
• Experience using Microsoft Office applications (Word, Excel, Outlook).
• Discretion handling confidential information and data.

Responsibilities

• Prepare employee contracts, variation letters and other employment documents.
• Maintain accurate personnel records and process employee changes.
• Support payroll administration and ensure changes are processed on time.
• Manage HR systems and platforms and ensure data quality checks.
• Respond to routine enquiries and provide high-quality admin support to staff and managers.
• Maintain confidential records in line with GDPR and Trust requirements.

Skills

Administrative experience

Attention to detail

Organisational skills

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

As our HR Administration Assistant, you will play a key role in supporting colleagues across our Trust by managing employee lifecycle administration and maintaining our HR systems. You will be responsible for producing employee contractual documentation, processing employee changes and ensuring our records, systems and platforms remain accurate, compliant and regularly reviewed for data quality. This role would suit someone who genuinely enjoys administration, has exceptional attention to detail, takes pride in maintaining accurate records, and can confidently identify and resolve discrepancies within data and processes. A methodical approach and commitment to delivering a professional, high-quality service to both employees and managers are essential.

What You'll Be Doing

• Preparing employee contracts, variation letters and other employment documentation throughout the employee lifecycle.
• Processing employee changes and maintaining accurate personnel records.
• Supporting payroll administration and ensuring changes are processed accurately and on time.
• Managing and maintaining HR systems and platforms, including Smartlog, Simply Health, Bromcom and The Key.
• Undertaking regular data quality checks to ensure information is accurate and up to date.
• Responding to routine enquiries and providing high-quality administrative support to employees and managers.
• Maintaining confidential records in line with GDPR and Trust requirements.
• Supporting compliance monitoring and HR administration processes.
• Contributing to the continuous improvement of systems and administrative processes.
• Working collaboratively with colleagues across the People Team to deliver an efficient and customer-focused service.

Are you passionate about administration and take pride in attention to detail? We are looking for an organised, proactive and highly detail-focused HR Administration Assistant to join our HR Team. This is an exciting opportunity for someone with a strong administrative background who enjoys working in a fast-paced environment, thrives on delivering excellent service and takes pride in ensuring processes are completed accurately, efficiently and to a high standard., We are seeking an individual who is passionate about administration and values accuracy, organisation and excellent customer service. You will enjoy managing multiple priorities, working with systems, platforms and data, and ensuring every task is completed to a high standard. You will have strong organisational and administrative skills, exceptional attention to detail, and the ability to identify errors, inconsistencies and missing information. You will take ownership of your work, enjoy problem-solving, and be committed to maintaining high-quality records and delivering an exceptional service to colleagues across the Trust.

Essential:

• Experience working in an administrative role within a busy office environment.
• Excellent attention to detail and high levels of accuracy.
• Strong organisational and time management skills.
• Experience using Microsoft Office applications, including Word, Excel and Outlook.
• Ability to manage confidential information with discretion and professionalism.

Desirable:

• Experience of HR administration or employee lifecycle administration.
• Experience using management information systems and platforms or HR systems.
• Knowledge of payroll administration processes.
• Experience working within the education sector.

At Inspiration Trust, we believe in the power of education to transform lives. You'll be joining a supportive, forward-thinking organisation that values professional development, collaboration, and innovation. We provide opportunities for growth and empower you to make a real impact in schools across Norfolk and north Suffolk. As part of our thriving network of talented teachers, leaders, and support staff, you'll receive a varied professional development programme designed to help you be the best you can be.

Inspiration Trust is an ambitious and successful education charity operating schools across Norfolk and north Suffolk. We are committed to delivering an excellent education for every child and creating an environment where colleagues can thrive and develop professionally.

Salary: Support Staff Pay Scale D: £26,427 to £26,847 per annum (Actual), Generous annual leave, and access to the Local Government Pension Scheme (LGPS) with excellent employer contributions - Health Plan and Employee Assistance Programme, including 24/7 virtual GP access, mental health support and claim-back options for healthcare costs

• - Cycle-to-work scheme, retail and theatre discounts (including discounted shopping vouchers, dentist and gym memberships), and salary sacrifice options (including home technology).
• - Free parking at most sites - Personalised CPD and development programmes - A structured and specific induction programme.